Job description

Summary

This position, Program Assistant (Office Automation), serves as the principal administrative, technical, and clerical support for the Division of Enforcement Litigation, Office of Appeals. The incumbent increases the efficiency of the Office by providing administrative, technical, and clerical support to the Supervisory Administrative Support Specialist/Office Manager and Office staff.

Duties

As a Program Assistant (Office Automation) GS-0303-07, your typical work assignments may include:

• Analyzing incoming material and prioritizing and identifying short notice, urgent, and special matters for supervisory awareness.
• Maintaining case files by establishing and organizing documents, recording actions, updating all electronic case records and databases, and confirming case statuses with attorneys.
• Receiving and processing requests for appeal extensions, monitoring and preparing reports on the status of expired or untimely extensions, and closing out any appropriate actions.
• Responding to inquiries on the status of pending cases and forwarding any calls or inquiries to supervisors/management as necessary.
• Preparing in draft and final form a wide variety of letters and other materials.

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Requirements

Conditions of Employment

• As required by Executive Order 14043, Federal employees were required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement. PLEASE SEE "ADDITIONAL INFORMATION? FOR FURTHER GUIDANCE.
• This is not a virtual appointment.
• U. S. Citizenship Required.
• Males born after 12/31/1959 must be registered for Selective Service.
• Relocation expenses are not authorized.
• Subject to a background investigation prior to appointment.
• A one-year probationary period may be required.
• This position is part of the Bargaining Unit.
• Submit complete application and supporting documentation online by 11:59 PM EST on the closing date.

Qualifications

All qualifications and eligibility requirements must be met by the closing date of the announcement.

IDEAL CANDIDATE STATEMENT
The ideal candidate will be meticulous, work independently, and will be able to evaluate, prioritize, and forward and/or respond to inquiries and requests regarding case statuses and incoming correspondence. The candidate possesses high-level reading comprehension and writing skills to prepare reports and written correspondence. The candidate has excellent interpersonal skills, organizational skills, and time management skills. Experience with office automation systems (i.e., Microsoft Word, Excel, PowerPoint) and case management processing systems is desired. Fully qualified typing skills to perform word processing duties are required.

MINIMUM QUALIFICATIONS
To be qualified for this position, applicants must have one year of specialized experience at the GS-06 grade level, which has provided them with the knowledge, skills, and abilities to successfully perform the duties of the Program Assistant (Office Automation), at the GS-7.

Specialized experience includes:

• Compiling and organizing legal information obtained from files and records, policies, regulations and statutes, witness interviews, databases, to assist with case preparation; and
• Utilizing an automated database management system to input, retrieve, monitor and maintain electronic case files; and
• Performing a variety of technical and administrative functions using operational processes to ensure accuracy and compliance of daily tasks.

TYPING PROFICIENCY
This position requires the skills of a qualified typist. In addition to meeting the experience requirements, you must be able to type at least 40 words per minute based on a 5-minute sample with three or fewer errors. Your response to the typing skill question on the Assessment Questionnaire will be used in your qualification determination.

TIME-IN-GRADE REQUIREMENT
Applicants must meet time-in-grade requirements to be considered eligible. One year of experience at the GS-06 grade level or equivalent grade level of federal service is required to qualify for the GS-07 grade level.

NOTE: All current or former Federal employees must provide a copy of their SF-50 "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure, and type of service (Competitive).

NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no substitution of education for the experience for this position.

Additional information

COVID-19 MANDATE
As required by Executive Order 14043, Federal employees were required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to E.O. 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols such as protocols related to masking, physical distancing, testing, travel, and quarantine.

SUPPLEMENTARY VACANCIES
Supplementary vacancies may be filled in addition to the number stated in this announcement.

EQUAL EMPLOYMENT OPPORTUNITY/REASONABLE ACCOMMODATION
The National Labor Relations Board is an equal opportunity employer. All qualified applicants will receive consideration for appointment without regard to race, color, national origin, religion, sex (including pregnancy, gender identity, and sex orientation), age, disability, genetic information, political affiliations, or any other non-merit factor. NLRB offers a wide array of reasonable accommodations and programs for individuals with disabilities. (Note: for additional information for job seekers with disabilities, please click on the following website here.)

REASONABLE ACCOMMODATION (RA) REQUESTS
If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.

Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments.

You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement.

Job Type: Full-time

Pay: $53,105.00 - $69,035.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Washington, DC 20003

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