Job description

The Social and Public Art Resource Center (SPARC) in Venice, CA seeks an Office Manager to organize and coordinate front office functions and management of the Duran Gallery and SPARC Gift Shop and Mural Shield sales. Responsibilities include supporting the Human Resources, Accounting, and Facility Maintenance functions.

The successful Office Manager has experience with front office procedures, enjoys wearing multiple hats and has experience supervising staff. The individual should be well-organized, detail oriented and flexible enough to accommodate changing priorities.

Responsibilities include, but are not limited to, the following:

• Supervision of a full-time Administrative Coordinator, full-time Maintenance Manager and part-time Housekeeper
• Responsible for front office functions such as staffing the reception desk, fielding inquiries via phone, email and in-person, and maintaining and ordering supplies.
• Responsible for management of the telephone system
• Responsible for the organization and management of the key and security systems
• Responsible for the smooth functioning of the Duran Gallery, including staffing Saturdays hours (1000 - 6:00) and occasional exhibition and special event openings.
• Responsible for the smooth functioning of the SPARC Gift Shop, including maintaining inventory, maintaining the online sales application, in-person sales, and fulfilling online purchases.
• Responsible for the customer service aspect of Mural Shield sales.
• Provide support to accounting, including handling of Accounts Receivables, credit card reconciliations, and reconciliation of several subsidiary ledgers.
• Provide clerical support to the Human Resources function, including maintaining personnel files, onboarding staff, verifying timecards, and managing employee benefits.
• Supervise housekeeping and weekly maintenance activities.
• Responsible for the smooth running of special events
• Design and implement filing systems, both electronic and hard copy

This is a full-time, exempt position. Regular working hours are 10:00 a.m. - 6:00 p.m. Some weekends and evenings may be required. Must be available to attend on-location at SPARC’s offices in Venice, CA.

Qualifications:

• 3+ years of Office Management experience
• 3+ years of Supervisory experience
• 3+ years of Human Resource experience
• Strong organizational and problem-solving skills and attention to detail
• Ability to work collaboratively and communicate effectively with colleagues in a diverse environment
• Ability to work in a fast-paced and creative environment
• Ability to think on your feet and juggle multiple priorities
• Strong computer skills, including proficiency in Mac Operating Systems, Microsoft Office Suite, and Google Suite
• Proficiency in accounting and e-commerce software (e.g., Quickbooks, Shopify) preferred
• Bilingual candidates (English/Spanish) preferred
• Experience in the nonprofit sector is a plus

Please submit a cover letter and resume to carmen@sparcinla.org

Job Type: Full-time

Pay: $63,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Venice, CA 90291: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Management: 3 years (Required)

Work Location: One location

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