Job description

IBC Construction LLC, a growing and locally owned residential/commercial General Contractor with a fun, professional and progressive culture is seeking an individual with a positive attitude to join our team as an Executive Assistant. This position is full time, permanant. Office hours are Monday through Friday, 8am to 5 pm, excluding major holidays.

Executive Assistant/Personal Assistant to Owner

Reports to: Owner

Collaborates with: Marketing Director, General Manager, and Land Development Coordinator

Schedule: Monday-Friday, occasional evening and weekend hours.

Hours: 9am –5pm, start/end times may vary occasionally.

Starting wage: $22-27, DOE, hourly.

Position Available: Immediately.

Description:

● Manage and organize Owner’s work load so that Owner can complete tasks/projects in a timely and efficient manner. Collaborates with Marketing Director, General Manager, and Land Development Coordinator on specific tasks, as they require, which requires

Owner's input.

Responsibilities:

● Filter, manage, dictate, and maintain the system for Owner’s email or on Owner’s behalf.

● Intake and organize new client information for potential new builds.

• Liaison between Owner and new/custom clients.
• Manage IBC waitlist- adding and updating of client information.

● Manage inquiries from the IBC email, ibc@ibcbuilt.com.

● Create and Manage Owner’s drawing schedule.

● Manage and filter Owner’s work/personal calendar.

● Assist in creating systems and policies for IBC with Marketing Director and General

Manager.

● Setup of meetings (in person/virtual) and agendas for those meetings with IBC employees, engineers, subcontractors, and clients for Owner.

• Prepare any documents, as needed for meetings.
• Take notes during meetings, file appropriately, and note action items.

● Communicates with the Government Municipalities, City of Hood River, Hood River

County, City of White Salmon, Klickitat County, Engineers, Clients, Vendors,

Contractors, Suppliers, Banking, and Title Companies on Owner’s behalf.

● Communicates with the Land Development Coordinator on tasks at beginning of projects.

● Liaison between Owner and workforce employees (superintendents & project assistants).

● Creates Excel, manage, and follow log for trusses and floor systems.

● Creates Excel, manage, and follow timeline log for land development/partitions.

● Record all partitions and property line adjustments for IBC - at applicable County

Offices.

● When IBC is purchaser: Manage escrow dates/calendar- EM, Proof of funds,

Contingency Removal, and Closing date.

● Take photos for social media outlets and send them to the Marketing Director.

● Assist Owner in personal and IBC projects/tasks, as assigned.

● Pick up supplies and run errands for Owner’s personal projects.

● Pick up lunch for Owner and Marketing Director, as needed.

Required skill set:

● Answer employer provided the phone promptly and professionally.

● Strong organizational skills.

● Strong comfort with general office technology and software: Microsoft, Google, and other web based applications.

● Demonstrated attention to detail and time management skills.

● Excellent verbal, written, and digital communication; ability to effectively communicate and work with other staff, subcontractors, and other management.

● Experience working in a construction environment or related field is strongly preferred.

● Strong ability to prioritize, effectively problem solve, and create new systems.

● Bilingual strongly preferred.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights

Ability to commute/relocate:

• Hood River, OR 97031: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you speak Spanish?

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Office: 1 year (Preferred)

Language:

• English (Required)

Work Location: One location

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