Position Overview

This position will provide administrative support to the Chief Executive Officer, Chief Operating Officer, and Chief Financial Officer. Responsible for coordinating meetings and related materials (including Board of Directors meetings), making travel arrangements, managing vendors and procurement, maintaining corporate files, preparing presentations, collecting business metrics, managing calendars, managing special projects and providing investor support.

About the Role – You will:

• Maintain Outlook calendar, schedule internal meetings, calls, and teleconferences.
• Manage Board calendar, including Board committees.
• Work with the other Executive Assistant to prepare and distribute agendas and meeting minutes. Schedule and organize resources for meetings. Prepare presentations for internal and external use, coordinating inputs for many functions and locations.
• Organize and provide travel support for executives, process receipts and invoices related to expenses and travel expense system (Concur).
• Organize high-level meetings. Make necessary transportation, catering, accommodation arrangements and organize travel if necessary. Coordinate agendas for senior level meetings.
• Assist with selecting and negotiating favorable rates for entertainment events and hotels to minimize cost.
• Assist with presentation decks, including editing, binding, and sending to location as needed.
• Assist Executives with maintaining and securing professional licenses and memberships.
• Lead special projects.
• Available to assist after working hours in many situations.
• Other duties as assigned by management

About Our Group:

• As strategic partners, the Proterra Corporate team strives to ensure that our values, culture and engagement always allow us do great things for our company.
• We strive to provide the highest level service and support to our clients each and every day.
• We work collaboratively to build strong relationships with our clients, partners, and own team.
• We treat each other with respect……and always try to have a little fun every day!
• This position will be part of the Corporate team that supports Proterra’s Manufacturing and Engineering operations.
• You will report to the reports to the Chief Executive Officers of Proterra and collaborate with other Corporate team members located at our headquarters in Burlingame, CA and other manufacturing facilities in Los Angeles, CA and Greenville, SC.

About You:

• Self-starter with the ability to adapt interpersonal styles and techniques to influence at all levels of the organization.
• Customer-focused attitude, with high level of professionalism and discretion.
• Ability to maintain strict confidentiality, establish trust and credibility, and act with complete integrity.

• Detail-oriented, resourceful and diligent.
• Strong time management and organizational skills.
• Sound judgment and problem-solving skills.
• Excellent English communication skills.

Your Experience Includes:

• Bachelor’s Degree with at least 5 years’ experience as an Executive Administrative Assistant or equivalent relevant experience.
• Experience supporting a Board of Directors for private or public companies, and C-level executives is highly preferred.
• Basic knowledge of business functions and processes
• Experience with organizing and hosting customer / investor events.
• Strong Microsoft Software (MS Outlook, Word, PowerPoint, Excel, etc.); especially creating PowerPoint presentations from draft outlines and add appropriate graphics including generating graphs from excel, other artwork, tables, charts, and similar presentation techniques
• Handle office resources: PC, Fax, Copier, Teleconference, Scanner, Videoconference, etc. Knowledge of Oracle iprocurement, Box, and Zoom videoconferencing a plus.
• Proven ability to have a drive for results, look for new challenges, tasks and ways to self-develop
• Experience creating and communicating new processes

Location: Greenville, SC

Travel: 0 - 10%

Proterra is an Equal Employment Opportunity Employer, providing equal employment opportunities to all Employees and applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, veteran status, pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation or any other characteristic protected by applicable federal, state, or local law or ordinance. Proterra participates in the Electronic Employment Verification Program (E-Verify).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)