Job description
Position Details
Position Information
Classification Title
Management Analyst 1
Working Title
Curriculum & Data Records Coordinator
Hire Type
Staff
Division
Riverland Community College
Department
Student Affairs
Unit
Registrar
Location
Austin
FLSA
Non-Exempt
Full/Part Time
Full Time
FTE
1
Employment Condition
Unlimited
Work Shift
8:00 am - 4:30 pm
Work Schedule/Hours/Days
Monday – Friday
Posting Details
This position is critical to the successful implementation of the Post-Secondary Enrollment Option (PSEO) specialty program and the college’s curriculum, course offerings, and data practices. This position has direct responsibility for the Post-Secondary Enrollment Option (PSEO) specialty programs. This position acts as a critical resource and decision maker in the determination of acceptance to the college for PSEO & concurrent high school students; communicates directly with high school counselors and college personnel to resolve student records, billing, and registration conflicts; and supports the Registrar with maintenance of the curriculum library within Curriculum Management in the Integrated Statewide Record System (ISRS). This position is responsible for student record management and oversight of document imaging (Perceptive Content) for records and registration; assists with maintenance of the registration setup which controls the college registration process and includes encoding of all registration restrictions; develops a comprehensive communication plan to students regarding records and registration. Other duties include preparing agenda and student information packets for the Petition Committee, providing technical assistance to other departments within Student Affairs, as well as providing college-wide direction, training, and problem-solving for the creation and management of curriculum records, course coding, and course scheduling. This position plays a critical role in the implementation of consistent curriculum and course coding for not only PSEO but college-wide. This position oversees and provides training and leadership to the Academic Dean’s administrative assistants and registration staff, serving as an information resource for a wide variety of questions and issues, has responsibility for ensuring the accuracy of curriculum and course records, and providing direct service in approving and processing student record data access and report requests.
Salary Minimum
44,746
Salary Maximum
64,728
Salary Type
Annual
Bargaining Unit/Plan
214, MAPE
Job Description
PRINCIPLE RESPONSIBILITIES AND RESULTS
- Manage Academic Specialty Program.
- Manage Curriculum Library and Curriculum and Course Management.
- Manage Academic Records.
- Student Record Data Requests.
- Assist with the college registration process and support the Registrar.
- Other Duties
NOTE: A detailed job description is available upon request, email
aimee.larson@riverland.edu .
Required Qualifications
- Background: Associate Degree or three or more years of equivalent office work experience.
- Customer Service: Excellent customer service and communication skills including the ability to establish effective and productive working relationships among a diverse constituent population. Providing general and specialized office support on the phone, in person, and online which requires common courtesy, tact, interest in positive problem-solving, empathy, and the ability to organize ideas logically.
- Policy & Procedure Integrity: Ability to interpret policies, procedures, and regulations independently.
- Technology Utilization: Knowledge and ability to fully utilize multiple complex and varied technology systems with little or no supervision, including database management, electronic calendar management, word processing, spreadsheets, and databases in software such as Microsoft Office; sufficient to create, modify and manage them.
- Information Technology Experience: Ability to work with information technology development staff in implementing systems or changes to systems, demonstrated ability to understand the interrelationships between multiple, complex information technology systems.
- Employee Relations: Ability to maintain positive, productive relationships with all stakeholders to aid in department efficiency, the student experience, and the overall success of the college.
- Problem-Solving: Ability to interpret user explanations of problems and apply advanced troubleshooting techniques to come to a resolution/solution. Ability to convey complicated problems to others and proactively assist in developing solutions.
- Training: Ability to effectively communicate complicated information and provide training.
- Data Entry: Ability to sufficiently input and output data completely, accurately, and without discrepancies.
- Performance: Ability to carry out duties in a setting where supervision is not constant.
- Inclusiveness: Demonstrated ability to effectively work with diverse populations.
Preferred Qualifications
- Bachelor’s Degree
- Experience working in a higher education setting.
- Experience with ISRS, ARSA, Power BI, Curriculum Management, and document imaging.
- Experience with admissions, records, and registration terminology sufficient to review files and draft related documents and correspondence with accuracy including awareness of higher ed policies and procedures.
- Ability to develop and maintain the confidentiality of private data as well as the ability to use professional discretion when dealing with confidential matters and issues.
- Experience working with underserved populations or multilingual or multicultural backgrounds.
Other Requirements
Please see Special Instructions Summary for more details.
About
Riverland Community College, recognized as one of Southern Minnesota’s 2021 Best Places to Work , provides a rewarding career that cultivates student growth through service, collaboration, innovation and respect.
You will thrive in a supportive and innovative culture that values individual and team contributions, open communication and a commitment to employee satisfaction and engagement.
All employees are responsible for promoting a culture that supports diversity and inclusion.
Riverland Community College takes pride in offering student-centered education with small class sizes, personal instruction and hands-on learning. Our college serves approximately 9,000 students annually through credit and non-credit courses.
With campuses in Albert Lea, Austin and Owatonna, our college offers associate degrees in more than 50 career programs, and liberal arts and sciences.
Our southern Minnesota region offers excellent public and parochial education systems, exciting and diverse recreational activities for all seasons and upscale communities to further enhance your qualify of life.
To learn more about Riverland or Minnesota State, visit www.riverland.edu or www.minnstate.edu.
You will thrive in a supportive and innovative culture that values individual and team contributions, open communication and a commitment to employee satisfaction and engagement.
All employees are responsible for promoting a culture that supports diversity and inclusion.
Riverland Community College takes pride in offering student-centered education with small class sizes, personal instruction and hands-on learning. Our college serves approximately 9,000 students annually through credit and non-credit courses.
With campuses in Albert Lea, Austin and Owatonna, our college offers associate degrees in more than 50 career programs, and liberal arts and sciences.
Our southern Minnesota region offers excellent public and parochial education systems, exciting and diverse recreational activities for all seasons and upscale communities to further enhance your qualify of life.
To learn more about Riverland or Minnesota State, visit www.riverland.edu or www.minnstate.edu.
Benefits Info
GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.
For information, please visit MMB State Employee Group Insurance Program.
For information, please visit MMB State Employee Group Insurance Program.
Posting Detail Information
Posting Number
F115P
Number of Vacancies
1
Re-posting
Desired Start Date
Position End Date (if temporary)
Open Date
04/24/2023
Close Date
05/08/2023
Open Until Filled
No
Accept Applications
No
Special Instructions Summary
This position is posted on the State of Minnesota website at
https://mn.gov/mmb/careers/search-for-jobs/ from April 24, 2023 – May 8, 2023. The
Job ID is
65103. Please complete the online application form and also upload your cover letter and curriculum vitae / resume by the deadline.
A complete online application will include the following attachments: • Letter of interest/cover letter and • Curriculum vitae (or resume). Incomplete applications will not be reviewed by the search committee.
Posting Contact
Aimee Sue Larson, Human Resources Business Partner
Equal Employment Opportunity Statement
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
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