Job description

Senior Living Business Office Manager directs the daily business office operations and procedures such as bookkeeping, preparation of payroll, recruiting, employee onboarding, personnel and information management, filing systems, reporting, requisition of supplies, and other clerical services. Adherence to company policies, and procedures as well as state regulations is required.

Qualifications

Associate degree (A.A.) or equivalent from two-year College or technical school preferred

2 years+ related experience and/or training in senior living

Ability to read and interpret documents such as safety rules and procedure manuals

Ability to write routine reports and correspondence

Excellent oral and written communication skills

Knowledge of Eldermark software; ADP Payroll systems; Spreadsheet software and Word Processing software, Excel (required)

Ability to use standard office equipment, such as copier, fax machine, multi-line telephone system, postage meter, etc.

Self-starter with attention to detail

Exceptional interpersonal and customer service skills

Exceptional organizational, time-management, and public speaking skills

Demonstrated ability to manage multiple competing priorities in a fast-paced environment and to handle confidential information

Able to handle stress and problems effectively and maintain a professional demeanor in all situations

Ability to work some weekends (Manager on Duty)

Responsibilities

Adherence to company policies, and procedures as well as state regulations is required

Bookkeeping Responsibilities

Maintenance of A/R software (resident information input, lease set up, cash/deposit posting), accurate rent roll and occupancy records

Monitoring of scheduled rent increases and other fee increases

Assisting with the communication of increases to residents/responsible party

Monthly preparation and distribution of resident billing; follow up on outstanding accounts; preparation for collections; preparation of bank deposits; monitoring of A/R to ensure timely receipt of payments

Accounts Payable

New Hire Orientation/onboarding, completion of New Hire Paperwork and New Hire Reporting

Set up and maintenance of employee personnel in compliance with federal and state regulations as well as with company policies

Support with HR-related issues, payroll and benefits questions

Preparation of monthly HR reporting

Tracking/Scheduling of employee training/in-services, performance evaluations, time off

Daily Time clock review and employee timesheet management

Implementation of employee engagement and recognition programs

Supervision of Reception Desk/Administrative Support Associates

Human Resources & Payroll Functions

This position offers a competitive compensation package, including health benefits, paid time off and retirement plan

Job Type: Full-time

Pay: $50,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

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