Title: Business Coordinator/Supervisor

Hiring Range: $48,536 - $78,871

Pay Band: 4

Agency: VA Dept of Transportation

Location: Lynchburg District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as a Business Coordinator/Supervisor in the Lynchburg District Office’s Business Services Section. This challenging and rewarding position’s specific responsibilities and duties will include, but are not limited to:

Procurement – Manage document development from proposal to contract level using the most up-to-date copied notes, specifications. Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.

Budgeting - Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports.

Accounting – Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations.

Program Analysis and Reporting – Research and compile data and prepare reports or presentations for a variety of programs or projects.

Business and Administrative Support – Provide administrative support services to assigned program area.

Records Management – Organize and maintain records for assigned program area per established retention schedules and policies. Receives and manages DBE forms to ensure they are correct and arrive promptly; enters each advertised project information into eVA.

Supervision - Supervise a variety of business functions for assigned program area to include budget development and monitoring, financial and account management, records management, procurement, administrative activities or project tracking and reporting. Provide supervision to staff. Provide work assignments, deadlines and feedback.

Serve as the Program Administrator for the District’s credit card program.

Serve as District Freedom of Information Act (FOIA) Coordinator to respond to and process all requests.

VDOT employees have Shared Values and a Code of Ethics.
http://www.virginiadot.org/about/missionandvalues.asp
We encourage all those who apply to review these values and ethics. If you share our values, we invite you to apply. Your success in our organization depends upon sharing these values and keeping this Code of Ethics.
In addition to a rewarding work experience, VDOT offers excellent benefits including competitive health and life insurance programs, pre-tax spending accounts, state funded Short and Long Term Disability Program, a state retirement plan with options for tax-deferred retirement savings including employer matching,. Miscellaneous benefits include paid holidays, tuition assistance, wellness programs, etc.

Minimum Qualifications

Experience using financial management and budgeting computer programs. Experience with Word, Excel, Access. Knowledge of GAAP, accounting policies, practices, procedures. Knowledge of budget development and monitoring. Skill in the use of computers and web-based applications. Ability to supervise and direct the work of others and provide technical training. Valid Driver’s License.

Preferred Qualifications:

Experience using Cardinal system. Experience with state budgeting practices and procedures.
Supervisory experience to include performance management and discipline. Experience working with state contract administration, payroll, accounts payable and procurement. Degree in business or accounting preferred; equivalent experience or training may substitute for degree.

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Valid Driver’s License required. Fingerprint based background check, references, work history, and DMV records check will be verified prior to employment. May be required to work outside normal hours to include nights, weekends, and holidays in emergencies and inclement weather. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available.

Special Instructions to Applicants: State applications will only be accepted as submitted online by 11:55 pm on the closing date through the state recruitment platform (PageUp). State applications submitted via email, postal mail, fax, or in person will not be considered.

This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your application account to check the status of your application for this position.
Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application/resume, therefore, it is essential to fully complete each section of the application and provide detailed information or attach a resume. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

We are a "Virginia Values Veterans"(V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29. If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

"VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands."

Contact Information:

Name: Roxanna Benedikter

Phone: 434-316-2191

Email: rs.benedikter@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.