Job description

About us

The Montauk Historical Society exists to preserve and share the history of Montauk and the East End of Long Island to our community and beyond. We oversee four properties, including the Montauk Point Lighthouse. We are a small, friendly office with a lot going on, including museum planning, archive recording, community outreach, event planning, advertising, social media and communications. Our headquarters are at the Carl Fisher House, the 9500-square-foot home that Carl Fisher built for himself when he was developing Montauk as a resort in the 1920s. The offices are on the top floor with amazing water views. Housing and utilities ARE INCLUDED.

The ideal candidate for our Assistant to the Executive Director position is bright, flexible, super-organized, and creative -- an interest or background in history is a plus. There is a significant amount of administrative work required but there are also opportunities for growth within the organization. Included accommodation consists of private bedroom and ensuite bathroom, along with a communal living room and kitchen (currently to be shared with one other person), utilities and wifi.

Responsibilities:

• Managing the calendar, including internal and external meetings and events
• Assisting with correspondence, expense reports and reimbursement requests
• Fielding phone calls, mail and emails
• Coordinating various aspects of board and committee meetings, including zoom invitations, and distributing the materials to the relevant mailing lists
• Keeping on top of upcoming deadlines and paperwork needs
• Assisting with donor appeals and thank-yous
• Assisting with grant compliance and deadlines
• Assisting with social media
• Errands including food and post-office runs
• Staying alert to any issues at the Fisher House property that might need attention
• Working collaboratively with our small full-time team, as well as with board members, staff, and volunteers
• Because accommodation is provided with this job, you may be asked to spend weekend nights on-site

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Montauk, NY 11954: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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