Job Summary

Avantor is looking for an engaging Administrative Assistant to join our Biopharma organization, supporting administrative duties, employee events, and hosting onsite meetings.

This role will be a part-time (30 – 32 hours per week) onsite position based out of our Devens, MA facility. You will have the opportunity to be part of a dynamic and collaborative team. If you are passionate about fostering a positive and supportive company culture – let’s talk!

What we’re looking for

• Education: High School diploma or GED required; Associates degree or equivalent experience preferred

• Experience: Minimum 2 years of related experience

• Collaboration Tool: MS Office (Word, Excel, Outlook, Teams)

• Able to engage individuals and larger audiences

• Intermediate level Microsoft Office Suite and computer skills

• Demonstrated ability to communicate difficult concepts and processes using clear and simple language, visual graphics, and the ability to explain technical topics to novices

• Ability to lead and coordinate training, development and employee engagement activities

• Excellent writing and editing skills

• Ability to collaborate with vendors, subject matter experts and managers at all levels

• Strong communication and organizational skills required

• Ability to prioritize tasks, and meet deadlines

• Ability to work in a team environment

• Ability to support sites remotely

• Perform duties with the highest regard for safety and quality

• Ability to understand and follow site protocols, policies and procedures

• Must be flexible, forward- thinking, motivated, and have the ability to act independently

How you will thrive and create an impact

• Develop and execute employee engagement initiatives and events to build company culture and employee morale.

• Research vendors and perform all related logistical tasks, such as booking services, executing contracts, day-off coordination, and payment.

• Engage and drive Avantor’s ICARE values with associates in individual and group settings.

• Host and support onsite events for a variety of stakeholders, such as leadership summits, investor conferences, and customer visits.

• Responsible for all aspects of meeting planning, hospitality functions or special events that require contract or event agreements to include but not limited to conferences, teammate trainings, annual & general meetings, and client events.

• Manage all internal and external meeting logistics to include, developing and presenting timelines, venue sourcing, budgets, online invitation/registration process, meeting room layout, food and beverage selection, audio-visual requirements, travel arrangements/group air, off-site functions, post event surveys and all other meeting and event related activities and requirements in accordance with Company policies.

• Manage internal site wide, and companywide communications.

• Support all administrative duties in the office and site and ensure that the site is operating smoothly.

• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

• Manage office supply inventory, as required.

• Perform other duties as assigned.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people’s lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom’s voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

EEO Statement:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision.

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.