Administrative Assistant

Nelson Mullins Riley & Scarborough, LLP

Full Time

Cleveland, OH 44114

Posted

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Job description

Overview:

Are you looking to showcase your legal experience and join a team that shows up for their clients every day? If so, the Cleveland office of Nelson Mullins wants to speak with you! We are looking for an experienced Litigation Administrative Assistant to join our team.

This is position is open to a hybrid schedule.

A Day in the Life:

As a Litigation Administrative Assistant, you will play an active role assisting in the management of each attorney’s caseload by maintaining calendars, docketing all case-related deadlines, coordinating conference calls, and processing monthly expense reports. You will be responsible for transcribing, revising, and finalizing correspondence, discovery documents, pleadings, motions, and other materials as delegated. You will ensure documents are properly filed with appropriate courts, including submission of paper and electronic filings. You will schedule depositions and other client meetings, run conflict checks, open new client/matter engagements, set-up billing requirements for clients, and enter attorney time in our time entry system. You will maintain and update contacts, assist with billing/client invoices, and other clerical assignments as delegated.

We Know You:

An ideal candidate would have 5+ years of recent State and Federal litigation experience within a law firm. This position will require exceptional written and verbal communication skills with fellow employees, clients, and attorneys. You must be a self-starter with proactive work habits and be able to exhibit sound judgment, reliability, accountability, and confidentiality. The ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks daily will be a crucial requirement of this role.

This position requires a strong proficiency in using Microsoft Suite products and the ability to type 65+ wpm with excellent proofreading, transcribing, and comprehension skills. In addition, an understanding of document management systems, document systems, and billing and time entry programs is essential.

Who We Are:

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina. Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

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