Description

Job Information:

Title: Administrative Assistant (Confidential)

First Date of Posting: 4/25/2023

Last Date of Filing: 5/10/2023

Authority: OA

Department: Labor Relations

Division/Unit: Labor Relations

Reports to: Senior Director

Work Location: 2 Broadway, Manhattan

Hours of Work: 8:30 am- 4:30 pm

" This posting is open for MTA employees only"

Compensation:

Salary Range: $58,031- $73,913 (Start Rate: $50,459)

Responsibilities

Under general supervision, incumbent will provide administrative assistance to Labor Relations managers, handling confidential records, which includes scheduling discipline and grievance matters for represented employees of various bargaining units within the contractual mandated time limit. Typical responsibilities of this position include, but are not limited to, creating calendars and sending out notification letters; data collection and entry; storing and distributing disciplinary and contract grievance awards and stipulations in a timely manner; processing case closeouts including updating files; document control and record retention; checking reports for errors, preparing error reports and tracking transactions; generating reports utilizing PeopleSoft 9.2 or other Authority-authorized software (ARMS). The incumbent will provide office support to the Office of the Deputy Chief, Labor Relations, as needed, and other Labor Relations managers in preparing correspondence (email, memoranda, meeting agenda and/or minutes), charts, graphic tables, spreadsheets and related documents; respond to Labor Relations inquiries and general administrative matters as well as liaise with all levels of internal and external agency clients and outside consultants.

Education and Experience:

• Graduation from a senior high school and five years of satisfactory, full-time, paid experience in administrative work, including (1) year in a responsible secretarial or supervisory capacity; or
• A baccalaureate degree, is issued upon completion of a four-year course in a an accredited college or university and one (1) year of satisfactory, full-time, paid experience in a responsible secretarial or supervisory capacity; or
• A satisfactory equivalent of education and experience.

• Exercise good judgment, initiative and ability to meet deadlines
• Excellent oral, written and interpersonal communication skills
• Ability to interact with all levels of management and union personnel
• Strong PeopleSoft/EIS skills and proficient computer skills in MS Office (Outlook, Word, Excel)
• Knowledge of Collective Bargaining Agreements, NYC Transit Policies, Rules/Regulations, and MTA All-Agency Policies

Selection Method:

Based on evaluation of education, skills, experience, and interview.

Other Information:

As an employee of MTA New York City Transit, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $105,472 (this figure is subject to change) per year or if the position is designated as a policy maker.

How to Apply:

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity:

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.