TITLE: Account Receivable Coordinator (Temporary)

DEPARTMENT: Finance

SUPERVISOR: Assistant Director of Finance.

SUMMARY: To provide administrative and bookkeeping support to Accountants, Account Managers, Finance Director and streamline their financial recordkeeping. Responsible for collecting and tracking payments into the system.

RESPONSIBILITIES:

• Create city ledger accounts and review outstanding balances.
• Send out city ledger aging weekly to Sales, GM, and Finance
• Create tickets to post to city ledger accounts
• Post tickets
• Check EO’S and cost estimate sheets to make sure we captured all revenue.
• Receive upcoming group deposit log from Sales and Planning to ensure required funds are received in advance of the event.
• Update MIR (Meetings in review) to see what money we have for upcoming groups
• Reach out to Sales, Planning and Catering for cost estimates and catering invoices to make sure we have enough money for events.
• Receive direct bill requests from Sales, review, and process
• Create bill by pulling all charges from audit packs to insure we have backup for all city ledger postings.
• Send final bill to planner for review
• Send final bill to group or follow-up with planner to ensure the bill went to group.
• Charge out client deposits and final payments.
• Make sure we have credit authorizations to charge out clients.
• Fix all room posting mistakes and review with GRC.
• Adjust off all taxes for tax exempt groups
• Charge attrition for any short fall of groups contracted #s.
• Review ledgers at month-end for reasonableness
• Refund balances if necessary.
• Attend EO meetings and take notes of any changes.
• Look through change log and make necessary adjustments.
• Schedule regular credit meetings, including taking of minutes and review:

KNOWLEDGE AND SKILLS:

• Effective communication skills, including active listening, speaking, and writing
• Professional business communication skills, including emailing, financial reporting, and other department documentation
• Great customer service and interpersonal skills
• Collaboration and teamwork skills
• Project management abilities, including multitasking, prioritization, and deadline management
• Strong organizational and time management skills
• Working knowledge of accounting and financial processes
• Good math skills
• Attention to detail
• Comfortable with computers, accounting software, spreadsheet software and other financial computer application