Job Description Summary

Provides administrative support and management of financial activities for the Office of Continuing Medical Education to include support of the day to day operations of overall CME program. Manages and maintains Continuing Medical Education and Continuing Education (CME) credit storage data base for internal and external participants. Manages registration of all participants in continuing medical education activities. Verifies and documents earned CME credits for all participants.

Provides support with on-site meeting management as required. Supports the general procurement and fiscal affairs of the MUSC Office of Continuing Medical Education.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC004732 COM DO CME CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

Scheduled Weekly Hours

40

Work Shift

Job Description

Band 5

Minimum: $35,360.00
Mid Point: $50,394.00
Maximum: $65,429.00

Job Duties:

25% Manages and maintains continuing medical education credit storage data base. Tasks include verification and documentation of credit hours earned by internal and external participants of CME and CE activities, disseminating information to individual health care providers, compiling specialized and detailed information for annual reports required by accrediting bodies. Issues cumulative credit letters and credit summaries upon request.

25% Prepares course materials for the registration process of all MUSC Office of Continuing Medical Education managed conferences (name badges, rosters etc.) utilizing meeting management software. Disseminates weekly reports to all MUSC OCME staff, Activity Directors and Associate Dean by providing current and relevant data (number of registrants, amount of income including exhibit fees and grant support) for all conferences awarded CME credit by the MUSC OCME. Provides onsite management and resolution of preregistration and onsite registration issues for live CME conferences. Assists CME Managers with overall onsite management as required.

25% Processes funds and/or payments for the overall CME operation (ex. registration fees for continuing medical education activities). This process requires attention to detail, depositing funds through the university cashier's office and also includes issuing confirmations and receipts for funds received. Assists in submitting invoices, purchase requisitions, and ISD’s for payment through the accounts payable and procurement offices. Responsible for managing inventory and purchasing of conference materials and general office supplies and equipment. Assists with accounting of individual continuing medical education activities and provides financial data to Administration on a regular basis for review.

15% Develops and disseminates daily, overall and outcome evaluations for managed and non-managed conferences through Survey Monkey. Assists Program Managers in developing email blasts for marketing CME conferences.

10% Interacts with national, regional, state and university officials as well as faculty and staff to facilitate the efforts of MUSC Continuing Medical Education. Assists with overall CME operation efforts in complying and reporting milestones and data for reaccreditation self-study through Accreditation Council for Continuing Medical Education. Manages quarterly CME Advisory Committee meetings. Provides draft of meeting minutes for review by Committee Chair and Director of CME before distributing to Committee Members. Updates Membership roster as needed.

MUSC Minimum Training and Experience Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)

Additional Job Description

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees