Team Lead & CALS Grants and Contracts Officer

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Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Team Lead and Grants and Contracts Officer (Band F)

CALS Office of Sponsored Research

College of Agriculture and Life Sciences

Ithaca, NY

Who We Are:

The College of Agriculture and Life Sciences at Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

The College of Agriculture and Life Sciences is a pioneering practitioner of purpose-driven science and Cornell University’s second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being. Since our founding, we have been evolving to meet the changing needs of our world. As our areas of study have diversified, we have established top-ranked programs and over 20 majors in community and rural development, environment and natural resources, food and nutrition, applied economics, agriculture, international programs and life sciences. It is vital to us that we match the excellence of our science with the generosity of our spirit. We want to leave the world better than we found it, so we seek out those not simply driven to master their discipline, but passionate about doing so to serve the public good. CALS is fundamentally invested in improving the lives of people, their environments and their communities both in New York state and around the world.

What you will do:

The Research Administration Specialist is charged with leading a team of pre-award staff, from proposal development through submission direct to sponsors, acting as GCO. Supervise and manage staff and ensure overall delivery of support services with an emphasis on excellent customer service. Collaborate with college leadership to develop and implement policies and procedures. As GCO, this position works with CALS individual faculty, staff, and students and the OSP, to provide administrative guidance for the preparation and development of external research funding. This position currently serves approximately half of the 31 departments within the college and collaborates closely with the Grant Proposal Team (GPT) and administrative managers in CALS. The position backs up an alternate CALS GCO.

This position has the option for fully on-site work or a hybrid work schedule with 3 days per week on the Ithaca, NY campus and 2 days per week remot

Key Responsibilities

• Research proposals are evaluated and reviewed for compliance with all university, federal, and state regulatory requirements.
• Review for compliance with the individual sponsor’s guidelines.
• Sponsors include major federal sponsors such as NIH, NSF, USDA, NASA, DOD, as well as many smaller foundations.
• Currentlyy exercises signature authority to submit proposals directly to NIH, NSF, USDA (and its associated agencies).
• Requires a high level of detail orientation, and the ability to remain focused under pressure in order to meet all deadlines as required.
• Excellent written and oral communication skills required in order to maintain positive interpersonal relationships with all levels of faculty and staff both within CALS and outside agencies.
• The ability to read, review, and correct a budget is critical.
• This position has a dotted line reporting relationship to OSP and is expected to participate as a full team member.

What We Need:

• Bachelor’s Degree with 3 – 5 years of progressively responsible experience with sponsored research administration, including research proposals and budget preparation, proposal submission systems or equivalent combination of education and experience.
• Ability to effectively supervise, manage, and lead staff and foster a spirit of collegiality and teamwork.
• Excellent computer skills, exceptional customer service skills, strong oral and written communication skills as well as organizational skills and attention to detail.
• Handle confidential materials and sensitive information with the utmost tact and discretion.
• Establish appropriate individual priorities and demonstrating initiative and self-direction to follow through on all areas of responsibility and functioning as part of the team are required.
• Demonstrate a positive and professional attitude with a commitment to continuous growth and learning.
• Ability to function effectively under pressure, demonstrating sound judgment while ensuring critical deadlines are met, and adherence to university policies and procedures are upheld.
• Comfortable working in an environment where change in process/procedures is common.
• Position requires meeting critical deadlines which will occasionally necessitate evening and weekend work.
• Must complete supervising@cornell within 12 months.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Three years of progressively complex experience in central administrative offices at department, college or university level.
• Experience with research proposal and budget preparation, proposal submission systems, i.e. Fastlane, Grants.gov, Commons.
• Familiarity with scientific and legal terms is preferred.
• Demonstrated ability to effectively lead a team.

Rewards and Benefits

We hope you appreciate great benefits. Cornell receives national recognition, as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

• Our benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.

• Our leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25th through January 1st.

• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.

We invite you to follow this link to get more information: https://hr.cornell.edu/sites/default/files/documents/benefits_overview_cc.pdf

• Visa Sponsorship is not available for this position.

• Relocation assistance will not be provided for this position.

How to Apply: (non-academic and union positions)

You must submit both a resume/CV and cover letter.

When applying through our system, please attach your application materials (resume/CV and cover letter). You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday.

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Research Administration Specialist

Job Family:

Administration

Level:

F

Pay Rate Type:

Salary

Pay Range:

$67,589.00 - $78,550.00

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Michele Cowen

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2023-05-08