Surgical Services Inventory Coordinator - Women's Hospital
Full Time
Omaha, NE 68118
Posted
Job description
Why work for Nebraska Methodist Health System?
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.
Job Summary:
Work with a highly efficient Surgical Services team managing inventory in Pre-Op, Surgery, PACU, Discharge and Sterile Processing. Stock supplies and maintain accurate inventory counts in OR Supply. Order and manage implants for surgery cases. Stock case carts daily for next day scheduled surgery. Manage backorders and replacement products. Generate financial and inventory reports for management.
Responsibilities:
Essential Functions
1. Order supplies and equipment for Operating Room Supply (ORS) ensuring costs are allocated to correct cost center.
- Maintaining a customer fill rate of 95% on all stock items to ensure sufficient supplies for patients.
2. Provide assistance managing inventory and placing orders.
- Ensure procurement system is regularly updated.
3. Maintain appropriate inventory levels for assigned areas, placing orders as needed.
- Perform daily inventory checks.
- Identify and return any old stock or excess items.
4. Track and investigate inventory variances and work with department to resolve.
5. Review demand patterns, days of inventory on hand (DIOH) and inventory returns to establish optimal asset and expense amount.
6. Rotate stock regularly to avoid stock being outdated.
- Remove outdated and recalled inventory, ordering replacement items as needed.
7. Perform inventory cycle counts on ORS inventory on a quarterly basis.
- Monitor and determine inventory variances and implement corrective actions.
- Ensure all inventory adjustments are accurate and complete by the end of fiscal reporting period.
8. Deliver requested supplies and equipment in a timely manner to patient care units and providers.
- Reviews items to ensure all items are correctly mapped to proper cost center and general ledger code.
- Maintain Case cart system.
- Enters all inventory requests in a timely and accurate manner.
- Maintain fill rate of all stock items or acceptable substitute based on established criteria.
9. Communicate product delivery issues to departmental contacts.
10. Create and maintain custom bar code labels database for labeling supplies.
- Print labels for new or changed products.
11. Troubleshoot handheld scanner (HHT) issues used in distributing supplies.
- Maintain documentation on repair work done on scanners.
- Work with internal teams on testing and maintenance problems.
12. Train staff on scanner use and procurement system based on job duties.
13. Produce monthly inventory reports adjusting content based on audience.
14. Provide end user procurement system support.
15. Participate in continuous improvement projects.
- Develop and maintain documentation on procurement system operation.
- Provide recommendations to solve problems.
16. Ensure accurate and compliant records of sterilizations are maintained.
17. Perform all sterile processing duties.
- DECONTAMINATION - Sort, disassemble, clean and disinfects contaminated instruments and equipment to render items safe for handling using established procedures.
- ASSEMBLY/PREPARATION - Prepare instruments and other reusable equipment based on provider preferences.
- STERILIZATION / BIOLOGICALS - Load and unload items to be sterilized according to established procedures.
- RECORD KEEPING / TRACKING - Maintain accurate records of sterilization and departmental equipment.
- DISTRIBUTION - Distribute instrument sets to departments in a timely manner based on scheduled procedures.
Schedule:
M-F 6a-230p or 7a-330p will balance shifts with 2nd coordinator.
Job Description:
Job Requirements
Education
- High School Diploma or equivalent required.
- Two years college or equivalent preferred.
Experience
- Minimum 3 years of experience in Supply Chain, Surgical Services or Sterile Processing required.
- Experience using Lawson procurement software preferred.
License/Certifications
- N/A
Skills/Knowledge/Abilities
- Skill with verbal and written communication.
- Skill using Microsoft Office suite.
- Basic knowledge of medical terminology.
- Knowledge of supply chain processes.
- Ability to use departmental software and databases.
- Ability to prioritize and organize work.
- Ability to create reports relevant to audience.
Physical Requirements
Weight Demands
- Medium Work - Exerting up to 50 pounds of force.
Physical Activity
Occasionally Performed (1%-33%):
- Climbing
- Crawling
- Kneeling
- Sitting
Frequently Performed (34%-66%):
- Balancing
- Carrying
- Crouching
- Distinguish colors
- Keyboarding/typing
- Lifting
- Pulling/Pushing
- Repetitive Motions
- Standing
- Stooping/bending
- Twisting
- Walking
Constantly Performed (67%-100%):
- Fingering/Touching
- Grasping
- Hearing
- Reaching
- Seeing/Visual
- Speaking/talking
Job Hazards
Not Related:
- Explosives (pressurized gas)
- Electrical Shock/Static
- Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
- Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
Rare (1-33%):
- Chemical agents (Toxic, Corrosive, Flammable, Latex)
- Mechanical moving parts/vibrations
Occasionally (34%-66%):
- Biological agents (primary airborne and blood born viruses) (Jobs with Patient contact) (BBF)
- Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
- Equipment/Machinery/Tools
About Methodist:
Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.
Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.
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