Job description

Why Rensselaer?

Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers.

Are you ready to change the world? Apply now! Visit: https://careers.rpi.edu/en-us/job/493824/proposal-administrator-lead

Job Summary

The Lead Proposal Administrator is responsible for final review and quality assurance for proposal budgets and other proposal elements in alignment with sponsor and solicitation guidelines and is responsible for leading the timely development and delivery of feedback as applicable to the research community (faculty, business administrators, and research personnel).

The Lead Proposal Administrator:

• Ensures review of proposals for compliance with federal, state, and institutional regulations, monitoring proposals for risks, and escalating deviations to Finance and Research leadership as appropriate, serving as an authorized official on behalf of RPI to represent and certify on behalf of the institute to the accuracy of proposal content, as well as other matters as required by sponsors.
• Is responsible for developing and delivering training for the research community, as well as providing quality assurance and final review for all proposals.
• Is responsible for the development and delivery of business process documentation and tools for proposal submission at RPI.
• Leads process improvement and training and communications related to proposal review and submission at RPI.
• Manages service escalations from the research community and is responsible for overall customer service for internal and external stakeholders.

Minimum Qualifications

• Bachelor’s Degree in related field
• 5 years’ experience in sponsored programs in a higher education setting with in-depth knowledge of federal proposal submission procedures for a variety of federal sponsors, as well as other federal rules related to the administration of federal grants and contracts, such as 2 CFR 200 (Office of Management and Budget’s Uniform Guidance) and the federal acquisition regulations.

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Experience with mentorship and training and education in a research administration setting and performing final review of proposal documents from a central office (prior to submission to sponsor) for institutional compliance
• Experience reviewing and submitting proposals for a variety of Federal sponsors (e.g., NSF, NIH, Department of Defense, Deparrttment of Energy) serving as an authorized representative of university in various sponsor portals (e.g., grants.gov, research.gov, EERE, NSPIRES, etcetera)
• Familiarity with eRA and ERP systems (such as Cayuse and Banner) in a higher education/research environment
• Knowledge of federal regulations and policies governing non-profit and/or educational institutions, specifically as they relate to proposal review and submission across a complex mix of Federal, State, foundation/not-for-profit and industry sponsored opportunities
• Demonstrated proficiency with Microsoft Office Suite
• Ability to analyze and interpret data
• Ability to communicate effectively, both orally and in writing
• Excellent interpersonal, organizational and customer service skills
• Ability to work effectively under pressure and meet established goals and objectives; deadline oriented
• Ability to work independently or as part of a team
• Ability to work in fast paced, rapidly changing environment.
• Demonstrated problem solving and project management skills.
• Demonstrated supervisory skills
• Demonstrated ability to work independently with minimal supervision
• Excellent oral and written skills
• Ability to interact well with people either individually or in a group setting

COVID-19 Pandemic Protocols

Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case-by-case basis. For more information, please see Home Page | COVID-19 Policy (rpi.edu)

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities. Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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