Job description
Gaithersburg Architectural Millwork is a well-established company that specializes in manufacturing Interior custom architectural millwork.
We are seeking a Full time Project Administrator to join our team working out of our Warrenton Virginia office. This position is responsible for providing administrative and functional support to the project management team.
In this role the ideal candidate will be highly organized, detail oriented, self-starter and a team player.
Position responsibilities include but are not limited to:
- Answering phones
- Ordering samples
- Directs office activities and functions to maintain efficiency and compliance within Project Management.
- Correspond with internal and external customers in a timely and professional manner.
- Participates in research, request, and submittal of product data & samples.
- Track the project tasks such as material take offs, RFI’s, Transmittals, and Change Orders.
- Assists PMs with lead times, and material schedules.
- Assist in writing subcontracts and managing subcontractors for our work.
- Assist in projects from start to finish.
- Convert jobs and change orders.
- Interface with internal departments, General Contractors.
- Assist in organizing all incoming and outgoing correspondence on projects.
- Assist the PM and Project Accountant with Monthly billing.
- Assist the PM and the purchasing department procuring materials.
- Ability to attend the production handoff meetings with the PM and Production teams.
- Ability to work with the PM and other departments in creating and updating SOP’s.
Position requirements:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
- Ability to enter the warehouse and or shop workspaces to conduct inspections.
- Ability to wear PPE, such as Safety glasses, hearing protection and no open toe shoes while on the shop floor.
Benefits:
- Health, dental insurance and vision
- 401k, Roth with company match
- Paid time off
- Paid Holidays
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekend availability
Work Location: In person
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