Payroll Manager - Scottsdale/Remote - (230000EF)

Description

Overview:

The Payroll/Vendor Manager’s primary responsibility is managing payroll services provided by UKG and all related activities for the North American Region. The incumbent develops and controls tasks necessary to accomplish the organization’s employee payables including payroll processing, audit management, and vendor management. The role is responsible for various internal and external relationships including vendor management, internal and external auditors, and state and federal agencies. The manager serves as the subject matter expert for payroll and processes.

Key Accountabilities:

Employee Life Cycle.

• Provide new hire employee ID and information required to access the UKG services and complete required client approvals.
• Process one time earnings payments or adjustments to employee deductions; changes to job, organization and pay groups; update client systems upstream and downstream of UKG systems; changes to access levels and authorities.
• Review garnishment reports to ensure all garnishments are entered and responded to timely.
• Respond to inquiries related to expatriate employees.
• Timely review of employee terminations and reductions and respond to employee and Human Resources regarding separation process and instruction regarding termination payment amounts and instant check requests.
• Manage overpayment process (communication, tracking, etc.)
• Respond to employee inquiries related to company payroll policies and non-UKG third party services; provide support for inquiries related to historical data/transactions, and resolve internal employee appeals and resolve and counsel on employee issues.

Payroll Processing

• Review of all timecards and time off requests to ensure accuracy, approval, and sign off.
• Review payroll processing imports to ensure accuracy of totals.
• Review payroll processing output to ensure it is complying with expectations and payroll reconciliation as needed.
• Review and verify general ledger information and resolve general ledger exceptions.
• Provide year-end adjustments and additional year-end information in accordance with agreed schedule.

Payments Services

• Assist with funding payroll, provide UKG timely notification of stop payments, employee overpayments and pay adjustments.
• Define and communicate requirements for special or bonus payroll processing to payroll team, sites, management and HR.
• Assist with Union requirement changes, correspondence, or deduction updates.
• Reconcile/verify third party invoices to ensure proper third party remittances.
• Make payments to unions for membership, dues and other union related payroll withholdings.

Time and Attendance

• Lock, validate and commit timesheets and confirm all data is correct and ready for processing.
• Resolve any time related items escalated from site locations.
• Operative add-on modules: forecasting and budgeting.
• Respond to employee inquiries related to time and attendance data, policies, timecards.
• Track and update employee entitlements.
• Calculate statutory holiday pay (Canada only), overtime hours and accruals and calculate retroactive payments.
• Review and process historical edit corrections.

Key Results:

• Third Party Contract Management
  • No major losses, errors or audit findings due to lack of controls.
  • Reports distributed within established timeline.
• Establish systems and processes to obtain compliance, mitigate costs, and ensure data integrity and quality.
  • Regularly audit policies, employee deductions, garnishments/wages, expatriate, time and attendance, pay statements, year end, third party remittances, union, off-cycle processing, document management, general ledger and any other information related to payroll services for compliance with applicable law and notify Ceridian to request changes.
• Responsible for interpreting and articulating data trends to internal business and UKG.
  • Analyze payroll information such as garnishments, earnings and withholdings. Research and identify root cause analysis of payroll trends, discrepancies etc.

Qualifications

Qualifications:

Required Education

• Bachelor's degree or equivalent experience

Experiences

• Minimum of seven (7) years of progressive experience in payroll and previous experience standardizing and implementing, processes and procedures.
• Minimum of five (5) years of project management, including overseeing and designing projects for process improvement.
• Minimum of five (5) years of managerial/supervisory experience preferred
• Specialized knowledge and ability to interpret and apply federal, state, province and local laws, rules and regulations relating to payroll
• Ability to work with sensitive and confidential information
• Knowledge of accounting principles and practices preferred
• In-depth knowledge and experience of payroll calculation and processing
• Proficiency in relevant payroll and accounting software

Skill Sets

• Proficiency utilizing databases, developing complex reports and researching
• Attention to detail and accuracy
• Planning and organizing
• Scheduling and monitoring
• Communication skills
• Problem analysis and problem-solving skills
• Delegation
• Decision-making
• Teamwork – showing a commitment to teamwork and collaboration
• Respect – extending dignity and respect to all people
• Integrity – fostering trust and a positive work environment
• Innovation – bringing creativity to the workplace
• Customer Focus – achieving Company, department, and personal goals through a strong customer focus

Language

• English

• PTO

• Company Bonus Plan

• 401(K) SAVE Plan

• Annual Fixed Contribution

• 9 paid holidays

• Medical, Dental, Vision, and Life & Disability coverage

• Voluntary Benefits

• Accident/Critical Illness/Hospital Indemnity Benefits

• Tuition reimbursement and student loan assistance

• Employee Assistance Program (EAP)

• Health Savings Account (HSA) with employer funding and wellness incentives

• Flexible Spending Account (FSA)

• Employee Referral Program

Primary Location: US-AZ-Scottsdale

Work Locations: USA Scottsdale CSC - APLL 14350 North 87th Street, Suite 350 Scottsdale 85260

Job: Finance

Organization: Finance

Shift: Standard

Job Type: Full-time

Day Job

Travel: Yes, 10 % of the Time

Job Posting: May 9, 2023, 4:56:57 PM

APL Logistics EEO statement:The company is committed to and supports equal employment opportunity and affirmative action to all employees and applicants for employment. Equal employment opportunity means equal treatment of employees and applicants without regard to the following legally-protected characteristics: race, color, religion, creed, sex (gender identity), pregnancy (including childbirth and related medical conditions), sexual orientation, marital status, national origin, ancestry, age (40 and over), medical condition, genetic information (including characteristics and testing), veteran status, physical or mental disability status or any other legally-protected status.