Requisition No: 801476

Agency: Children and Families

Working Title: OPERATIONS REVIEW SPECIALIST - 60037480

Position Number: 60037480

Salary: $1,574.93 - $2,307.69 Bi-weekly

Posting Closing Date: 05/10/2023

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

This is a highly responsible and professional position that will serve as the forensic admission coordinator for the State Mental Health Treatment Facilities (SMHTF). This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

Specific Duties and Responsibilities include:

• Manages of the DCF Forensic Admissions Processin accordance with Chapter 916, F.S., duties may include; initial review of commitment order to ensure information of charges for all case numbers on the commitment order, arrest report and current forensic evaluation are present and requesting the Clerk of the court for missing information provided by them.
• Maintains daily forensic waitlist and confirms accuracy.
• Develops on-going weekly admission projections from SMHTF statewide.
• Collaborates with Forensic Admission Team, statewide Community Forensic Liaisons, and statewide facility admission teams to ensure a smooth admission process.
• Schedules all forensic admissions to SMHTF and coordinates transportation with county jails statewide. Updates database for accurate tracking of patients.
• Reviews notes specific to each forensic admission to determine most appropriate action and enters admission outcomes.
• Distributes admission packets to all facilities for all weekly admissions.
• Provides technical assistance and training to SMHTF HQ and facility leadership issues as outlined above.
• Tracks progress of action plans for unit as assigned.
• Performing other duties as assigned.

An ideal candidate will be able to:

• Engage cooperatively and professionally with internal and external stakeholders.
• Simultaneously Manage multiple priority projects nimbly and seamlessly.
• Be flexible and able to function and succeed both with and without extensive direction.
• Understand and appreciate SAMH’s vision and demonstrate the ability to execute projects, assignments, and policy updates timely and accurately within a fast-paced environment.
• Function both independently and in a team environment.
• Propose solutions to complex problems.
• Determine the best “yes,” through the use of comprehensive research.

All applicants must ensure that all employment and detailed information about work experience is listed on your applicant profile and/or resume (including dates of service, reason for leaving, military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. Applicants who do not provide all information necessary to meet the minimum requirements, will not be considered for this position.

Salary is negotiable depending on experience and demonstrated successful management of complex projects and initiatives.

Knowledge, Skills and Abilities required for the position:

• Knowledge of Florida’s substance abuse and mental health services system.
• Knowledge of state mental health treatment facility operating models and systems of care.
• Knowledge of statutes, regulations, and policies related to community and facility-based substance abuse and mental health services.
• Ability to coordinate and work in a fast-paced, everchanging environment.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement and management practices.
• Ability to work independently and in teams.
• Ability to plan, organize and coordinate necessary work.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others throughout the state.
• Ability to develop manuals, policies and procedures, and standards.
• Ability to evaluate quality of services and compliance with laws, rules, policies and procedures.
• Ability to coordinate the resolution of complex issues between headquarters and state mental health treatment facilities (SMHTF).

Minimum Qualifications:

• Two years of experience serving as a lead or assistant on a major research project.
• Four years of experience proofing, editing and generating written correspondence.

• A bachelor's degree from a college or university is preferred and four years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work.
• A master's degree from a college or university can substitute for one year of the required experience.
• Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the preferred college education.

Preference will be given to applicants who have:

• Experience managing complex projects.
• Experience engaging routinely with internal and external partners.

Benefits of Working for the State of Florida:

• Health insurance
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions
  • (For more information, please click www.myfrs.com);
• Nine paid holidays and one Personal Holiday each year;
• Flexible Spending Accounts;
• Opportunities for career advancement
• Tuition waiver for public college courses

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.