Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform a broad range of specialized/technical clerical office support functions for the Division of Health Care Facilities & Programs. Keyboards complex charts, statistical reports, documents, forms, memoranda and letters from diverse sources utilizing Microsoft Office software and performs a variety of other complex functions using personal computers. Serves as receptionist.

Job Responsibilities

• Uses advanced technical computer equipment to compose letters, charts, and forms for professional staff.
• As receptionist, answers and responds to telephone calls.
• Organizes and maintains filing systems for easy referral and retrieval.
• Assists in reviewing travel vouchers for compliance with travel regulations.
• Compiles packets of program information necessary for program staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to the completion of high school.
• Requires two years office experience.
• Requires ability to type accurately at 45 wpm.

Preferred Qualifications

• Two years experience with complex databases and programs, spreadsheets, and report applications.
• One year experience preparing correspondence in a professional manner consistent with applicable policies and procedures.
• Working knowledge of office practices, procedures and programs.
• One year experience communicating both verbally and in writing.
• One year work experience in Microsoft Word, processing, and spreadsheet applications (i.e., Microsoft Word, Microsoft Outlook, Excel, PowerPoint).