Office Assistant - GWVNH

Augusta University
Full Time
Augusta, GA 30912
$15 an hour
Posted
Apply This Job
Job description

    About Us

    Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

    Location


    Augusta University –

    Our Health Sciences Campus:

    1120 15th Street, Augusta, GA 30912

    College/Department Information

    Located conveniently in Augusta's downtown medical community, Georgia War Veterans Nursing Home provides continuous professional nursing care to veterans of Georgia who have served in the armed forces during war times. The home is owned and funded by the Georgia Department of Veterans Service and operated through an interagency agreement with Augusta University. Through this association, Georgia War Veterans Nursing Home is considered a leader in the area of geriatric educational training for Augusta University.

    Job Summary

    This position serves as Nursing Home Receptionist, using multi-line phone system, greets public and serve as information desk to nursing home. The duties include, but are not limited to: coordinating, completing and/or processing all nursing home purchasing requests into computer based purchasing system; maintaining purchasing logs and reports; maintaining accurate department files; balancing and reconciling donated funds account Designs and creative monthly newsletter; complies/types various reports, correspondence, forms and other material assigned and other duties as assigned.

    Responsibilities

    The duties include, but are not limited to:
    Receptionist - Answers multi-line phone system; routes incoming calls to appropriate departments; greets public and serves as information desk to nursing home; gives directions and information; sells stamps to patients and staff; issues refunds from vending machine.
    Administrative - Coordinating, completing and processing all nursing home purchasing request into computer based purchasing system (PeopleSoft and Health eShop) in accordance with policy and procedures, comparing with previously approved documentation and prioritizing incoming requests; include all necessary information on documents and brings to the attention of the Director of Business Services, any delinquent information; Monitors and orders business office supplies. Serve as back-up to other Business Office positions
    Records - Correspondence and document preparation; update and maintain mailing lists; prepares various reports maintaining all purchasing request and equipment records to include logging of all requisitions on various journals and in purchasing book by requisition number and departmental accounts. Maintains departmental files by sorting, filing materials alphabetically, numerically and chronologically, by department.
    Newsletter - Designs, creates and publishes monthly newsletter.
    Others - Performs other duties as assigned.

    Required Qualifications

    High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of one year experience performing secretarial/clerical assistant duties in a professional office setting.

    Knowledge, Skills, & Abilities

    KNOWLEDGE
    Proficient in Microsoft Office and other computer software/databases.
    Knowledge of AU and GWVNH policies and procedures.
    SKILLS
    Excellent interpersonal, written and verbal communication skills.
    Detail-oriented with strong organizational, prioritization and multi-tasking skills.
    ABILITIES
    Ability to maintain confidentiality and to access and accurately report changes in patient's condition.

    Shift/Salary/Benefits

    Shift: Days; Monday - Friday
    Pay Grade: 5
    Salary: $15.00/hour
    Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

    Recruitment Period: Until Filled

    Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
    Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

    Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

    Conditions of Employment

    All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
    If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
    In conjunction with an offer of employment, selected candidate(s) will be required to successfully complete Augusta University's Criminal Background Check process. In addition, candidates selected for any position within Georgia War Veteran's Nursing Home (GWVNH) will be required to successfully complete the Georgia Long-term Care Background Check process. For specific positions, selected candidate(s) may also be required to successfully complete supplementary pre-employment onboarding requirements such as: a physical, drug screening and/or credit check.
    All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

    Credit Check

    This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

    Other Information

    This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
    Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

    Equal Employment Opportunity

    Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

    How To Apply

    Consider applying with us today!

    https://www.augusta.edu/hr/jobs/

    Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

    Select University Faculty & Staff > Internal Applicants if you are a current university employee

    If you need further assistance, please contact us at 706-721-9365

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