When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.

Job Class: Office and Administrative Specialist, Senior
Agency: Human Services Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/02/2023
• Closing Date:05/08/2023
• Hiring Agency/Seniority Unit:Department of Human Services / DHS Moose Lake AFSCME
• Division/Unit:Direct Care and Treatment / MSOP Security Svcs / MSOP ML BEU 2nd Watch
• Work Shift: Day Shift
• Work Hours: 7:00 a.m. 3:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $19.87 - $26.89 / hourly; $41,488 - $56,146 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: MSOP ML BEU 2nd Watch
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming, and volunteer services.

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office and Administrative Specialist, Senior for our Moose Lake, MN location.

The Office & Administrative Specialist, Senior plays an important role in managing the workflow of the Behavioral Expectations Unit (BEU) within the Minnesota Sex Offender Program Moose Lake campus. The Office & Administrative Specialist, Senior provides technical administrative and clerical services and assists solving managerial, procedural, and practical problems, analyzing, and developing solutions to problems and plans, and organizing and completing special projects and duties. The ability to interact professionally and communicate effectively in a variety of situations is essential as the Office & Administrative Specialist, Senior acts as an office manager for the unit so that all activities directed by the BEU supervisor are carried out independently in a timely and efficient manner. This position will function in a back-up role to other Office & Administrative Specialist, Senior positions within the Security Administration Division. The back-up duties include, but are not limited to, assisting with scheduling duties within the Scheduling Department and communicating with internal/external stakeholders as the first point of contact within the Security Administration Division.

Responsibilities include:

• The activities of this position are intended to provide elements of due process to those charged with violations of institution rules under supervision of the BEU supervisor.
• Facilitate and manage the completion of assignments; and develop and maintain office systems.
• Professionally and independently interact with clients and the multidisciplinary team as needed to provide and receive needed information.
• Research, recommend and request necessary budget expenditures.
• Maintain working knowledge of current technology and programs for accessing security information from all databases available.
• Provide data collection, evaluation, and disbursement of Behavioral Expectations Unit related information and knowledge via BEU supervisor and staff training programs so that institution staff may better exercise responsibility in setting direction, planning, and resolving problems.

Minimum Qualifications

• Bookkeeping skills sufficient to monitor and interpret department budget reports, ensure appropriate documentation for all department budget and revenue activities, and create Electronic Inter-Office Requisitions (EIOR).
• Customer service skills sufficient to provide accurate and appropriate information in a professional manner to clients, internal and external customers in person, on the phone, and/or via e-mail.
• Data entry skills sufficient to efficiently utilize e-mail, draft correspondence, maintain database records, and produce training materials.
• Dictaphone/Tape transcription sufficient to type accurately and efficiently from recorded copy.
• English language skills sufficient to effectively read, comprehend, and write correspondence with proficiency in spelling, grammar, and punctuation; and to communicate effectively with diverse co-workers, customers and the general public.
• Math skills sufficient to accurately perform basic mathematical calculations (add, subtract, divide, and calculate averages).
• Physical demands include ability to lift, stand, sit, pull, and stoop; Ability to move paper and batched documents of up to 20 pounds; Ability to move arms on a continual basis sufficient to open mail, sort, and file.
• Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/Keyboarding skills sufficient to compose correspondence, format documents, and create reports, presentations, charts, and graphs.
• Work processing skills to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.

Preferred Qualifications

• Knowledge and experience with the basic principles, practices and techniques of database management sufficient to develop and accurately enter information into a database and produce ad hoc queries, and reports for managements use and for specific programs.
• Demonstrated skills in Microsoft Office Suite including Word, Excel, Access, Publisher, Microsoft Outlook, and Acrobat Professional.
• Strong detail orientation, organizational, problem solving, and analytical skills.
• Strong communication skills sufficient to present information and findings so they are easily interpreted and understood.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following:

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date.

If you have questions about the position, contact Blake Carey at blake.a.carey@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Samantha DeVries at samantha.devries@state.mn.us.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.