#119670 OCAA Admin Specialist - Hybrid/Remote

DESCRIPTION

UCSD’s Office of Coverage Analysis Administration (OCAA) is dedicated to ensuring billing compliance for clinical research. A coverage analysis harmonizes the clinical trials protocol, budget, contract and informed consent to determine what is billable to insurance based on federal/state billing regulations including Medicare’s National Coverage Decision (NCD) 310.1 as well as other third-party billing rules. It ensures consistent application of Medicare rules across studies, and consistent application of study documents. The office works with other key offices, including the Office of IRB Administration and the Office of Clinical Trials Administration to assure harmonization of regulatory and budgetary processes in clinical trials.

Under direct supervision of the OCAA Director, the OCAA Admin Specialist provides extensive analytical and administrative support to the Office of Coverage Analysis Administration. The position serves as a member of the OCAA Coverage Analysis and Budget team and independently manages various deadlines and workload assignments while providing prompt customer service. Provides data management and analysis, project management, and policy/audit and compliance support. Manages information in UCSD databases ensuring data integrity, consistency, and effectiveness. Responds to data requests via understanding and utilization of various UCSD systems (i.e. Kuali, iShare, Monday.com etc.).

Responsible for proactively solving problems, informing appropriate individuals, and ensuring proper follow-up. Provides OCAA administrative support for OCAA team members, faculty, consultants, and external parties/clients. Responsible for managing the departments' main phone line and inbox, serving as the central help desk for OCAA activities. Additional duties include study intake/triage of clinical trial protocols submitted to OCAA, review and identify key procedures required by the protocol and necessary study documents to perform coverage analysis and budget review/development, and manage project tracking and correspondences with research faculty and staff relating to study submissions.

MINIMUM QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.

• Ability to read and comprehend complex materials. Ability to read and comprehend clinical trial documents.

• Proficient in medical terminology.

• Excellent writing and oral communication skills (clarity, sentence / paragraph construction and grammar, et cetera).

• Strong skills in problem solving, multi-tasking, working with frequent interruptions, and is an effective listener.

• Proficiency with office equipment and knowledge of standard office software. Proficient in Outlook and Excel.

• Demonstrated ability and desire to learn; curiosity around the research activities in which they are involved.

• Familiarity with internet searching.

• Basic knowledge of relevant federal, state, organizational and system policies.

• Ability to perform administrative duties with a high level of proficiency and competency. Escalate issues to OCAA supervisors as needed.

PREFERRED QUALIFICATIONS

• Basic knowledge of institutional clinical trial guidelines and Medicare's Clinical Trial Policy 310.1.

SPECIAL CONDITIONS

• Occasional overtime may be required.

• Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.