Description

Salary commensurate with experience

Posting expires: 5/15/23

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General Description and Classification Standards
Manages and directs the operation of the Office of Municipal Clerk. Duties include, but are not limited to: supervising and training staff; serving as Superintendent of Elections,as filing officer and as custodian of City Charter and Code, official seal and all records
and documents; attending Council meetings and hearings; attesting and sealing City contracts; and planning, developing and implementing office goals and objectives.

Supervision Received

Direction received is very general and focuses on end results and is typically collaborative in nature.

Essential Duties & Responsibilities These are typical responsibilities for this position and
should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Designs, develops and initiates computerized operating procedures; creates various programs to facilitate inner office needs.
• Responds to inquiries from the public, other City departments and agencies, outside attorneys upon request or when referred by other staff members, elected officials, news media, etc.
  Confers with and advises candidates regarding election laws and procedures; conducts election
• Seminar for all potential candidates; serves as Superintendent of Elections for the City.
• Process annexations for the City which includes 100% or 60% method.
• Prepares operating budget & allocation.
• Proofreads legislation, correspondence, agendas, etc.;
  reviews, edits and approves Council and Committee of the Whole minutes.
• Serves as filing officer for all reports of state campaign and financial disclosures and the City's financial disclosure on various officials, donors and personnel; compiles summary report to States Ethics Commission.
• Serves as custodian for the official records of the City council and all legislation and City code approved.
• Serves as City redistricting coordinator, interacting with U. S. Census Department, U. S. Justice Department, State
  Reapportionment Office and County Elections and GIS offices.

Decision Making
Uses independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards and resolving problems.

Leadership Provided
Supervises and evaluates assigned staff, handling all employee concerns, directing work assignments, counseling and disciplining employees when necessary, and completing employee performance appraisals. Directs, manages and administers, either personally
or through subordinate supervisors, the day-to-day operations of the office and work of department personnel.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities
required to perform the job successfully. It is not an exhaustive list. Knowledge of management, government operations, legislative
and financial practices, policies and procedures.

• Knowledge of how to develop and administer operations and staff plans and objectives.
• Skill in effectively communicating and interacting with subordinates, elected officials,
  management, employees and Ability to develop and administer policies, procedures,
  plans and activities to monitor performance of subordinates against measured
  established goals.
• Ability to attend meetings, seminars and training sessions as required to remain
  knowledgeable of department/Council operations.

Qualifications

• 
  Minimum Qualifications Education and Experience

Bachelor’s degree in business/public administration or related field. 6 years of experience in municipal records management and a progressively responsible supervisory and administrative background required (equivalent professional experience may be
considered for substitution for the required degree on an exception basis).

• Preferred Education & Experience

Bachelor’s degree in business/public administration and 6-9 years of experience in municipal records management, public speaking and a supervisory and administrative background in a similarly sized government environment preferred. Licensures, government training certification and parliamentary training.

Certifications
None required.