Working Title : Curriculum & Data Records Coordinator
Job Class: Management Analyst 1
Agency: Minnesota State / Riverland Community College

• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/24/2023
• Closing Date: 05/08/2023
• Hiring Agency/Seniority Unit: Minnesota State / Riverland Community College - MAPE
• Division/Unit: Records & Registration
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required : No
• Salary Range: $21.43 - $31.00 / hourly; $44,746 - $64,728 / annually
• Job Class Option: 000006
• Classified Status: Classified
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

Make a difference in the lives of Minnesotans

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position is critical to the successful implementation of the Post-Secondary Enrollment Option (PSEO) specialty program and the college’s curriculum, course offerings, and data practices. This position has direct responsibility for the Post-Secondary Enrollment Option (PSEO) specialty programs. This position acts as a critical resource and decision maker in the determination of acceptance to the college for PSEO & concurrent high school students; communicates directly with high school counselors and college personnel to resolve student records, billing, and registration conflicts; and supports the Registrar with maintenance of the curriculum library within Curriculum Management in the Integrated Statewide Record System (ISRS). This position is responsible for student record management and oversight of document imaging (Perceptive Content) for records and registration; assists with maintenance of the registration setup which controls the college registration process and includes encoding of all registration restrictions; develops a comprehensive communication plan to students regarding records and registration. Other duties include preparing agenda and student information packets for the Petition Committee, providing technical assistance to other departments within Student Affairs, as well as providing college-wide direction, training, and problem-solving for the creation and management of curriculum records, course coding, and course scheduling. This position plays a critical role in the implementation of consistent curriculum and course coding for not only PSEO but college-wide. This position oversees and provides training and leadership to the Academic Dean’s administrative assistants and registration staff, serving as an information resource for a wide variety of questions and issues, has responsibility for ensuring the accuracy of curriculum and course records, and providing direct service in approving and processing student record data access and report requests.

Minimum Qualifications

• Background: Associate Degree or three or more years of equivalent office work experience.
• Customer Service: Excellent customer service and communication skills including the ability to establish effective and productive working relationships among a diverse constituent population. Providing general and specialized office support on the phone, in person, and online which requires common courtesy, tact, interest in positive problem-solving, empathy, and the ability to organize ideas logically.
• Policy & Procedure Integrity: Ability to interpret policies, procedures, and regulations independently.
• Technology Utilization: Knowledge and ability to fully utilize multiple complex and varied technology systems with little or no supervision, including database management, electronic calendar management, word processing, spreadsheets, and databases in software such as Microsoft Office; sufficient to create, modify and manage them.
• Information Technology Experience: Ability to work with information technology development staff in implementing systems or changes to systems, demonstrated ability to understand the interrelationships between multiple, complex information technology systems.
• Employee Relations: Ability to maintain positive, productive relationships with all stakeholders to aid in department efficiency, the student experience, and the overall success of the college.
• Problem-Solving: Ability to interpret user explanations of problems and apply advanced troubleshooting techniques to come to a resolution/solution. Ability to convey complicated problems to others and proactively assist in developing solutions.
• Training: Ability to effectively communicate complicated information and provide training.
• Data Entry: Ability to sufficiently input and output data completely, accurately, and without discrepancies.
• Performance: Ability to carry out duties in a setting where supervision is not constant.
• Inclusiveness: Demonstrated ability to effectively work with diverse populations.

Preferred Qualifications

• Bachelor’s Degree
• Experience working in a higher education setting.
• Experience with ISRS, ARSA, Power BI, Curriculum Management, and document imaging.
• Experience with admissions, records, and registration terminology sufficient to review files and draft related documents and correspondence with accuracy including awareness of higher ed policies and procedures.
• Ability to develop and maintain the confidentiality of private data as well as the ability to use professional discretion when dealing with confidential matters and issues.
• Experience working with underserved populations or multilingual or multicultural backgrounds.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

A complete online application will include a letter of interest and resume/curriculum vitae. Please note that incomplete applications will not be reviewed by the search committee. If you have questions about the position, contact Aimee Sue Larson at aimee.larson@riverland.edu or 507-433-0340 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Aimee Sue Larson at aimee.larson@riverland.edu .

About Riverland Community College

Riverland Community College , recognized as one of Southern Minnesota’s 2021 Best Places to Work , provides a rewarding career that cultivates student growth through service, collaboration, innovation and respect. You will thrive in a supportive and innovative culture that values individual and team contributions, open communication and a commitment to employee satisfaction and engagement.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.