Job description

This position is part of the Collection Access and Technical Services (CATS) department, Cataloging, Metadata and Processing unit. We are looking for a detail-oriented individual who is willing to learn, provide consistent and seamless service, and work collaboratively in a team spirited environment with colleagues and student employees. This position performs processing and data input of library materials including creation and management of records, ensuring all materials meet accessibility standards, and uses of specialized software tools. This position is responsible for assisting the Head of CATS in overseeing the Federal Depository Library Program for U.S. government documents.

Duties and Responsibilities
Perform copy cataloging and metadata creation for all library materials according to national standards to ensure all materials are optimally accessible.
Determine and assign appropriate subject headings and call numbers using appropriate resources.
Utilize OCLC to import bibliographic records into Alma, MSU Library’s Unified Resource Management (URM) system.
Maintain the bibliographic database within the MSU Library’s URM by updating and deleting records as required.
Partner and work in cross-departmental teams with other MSU Library staff on projects related to record creation and access.
Use Federal Depository Library Program (FDLP) systems to handle selection, deselection, and to track changes/modifications to U.S. government documents.

List any secondary duties assigned to this position:
Supervise activities of student employee(s) on projects related to government documents.
Provide monthly statistics and activity reports to the Head of Collection Access and Technical Services.
Keep abreast of current issues and trends in metadata practices, linked data, and the Semantic Web.

Required Qualifications – Experience, Education, Knowledge & Skills
Two years post-secondary education.
Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, presentation, email, internet, and relational databases (Microsoft Office 365 suite preferred).
Ability to follow established procedures and perform work requiring accuracy and attention to detail.

Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience working in an academic library.
Knowledge of library systems such as electronic databases, online catalogs, and discovery services.
Experience using metadata schema, cataloging tools and services available from bibliographic utilities. (Such as AACR2, RDA, MARC, MODS, OCLC Connexion, Ex Libris’ Alma, LCSH, and MarcEdit).
Knowledge of various controlled vocabularies (such as LCSH, TGM, AAT, MESH, BISAC, etc.)
Experience working with Federal Depository Library Program (FDLP) materials.

The Successful Candidate Will
Must be very detail-oriented and possess strong time management and organizational skills.
Must communicate effectively both orally and in writing.
Possess ability to work both collaboratively as well as independently and operate on own initiative with little supervision.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
Must be able to shelve and retrieve library materials from shelves up to 7 feet high.
Must be able to move and handle semi-heavy books and to transport heavily loaded book trucks.
Must be able to work in a dusty environment.
Must be able to work at computer terminals for at least 3-4 hours a day.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No
Posting Detail Information

Number of Vacancies 1
Desired Start Date Upon a successful search
Position End Date (if temporary)
Open Date
Close Date

Applications will be:
Screening of applications will begin on May 3, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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