Job description

Intake Coordinator II Opportunity:

TalentWell is hiring a Intake Coordinator II for a fast paced, busy Pain Management Group with multiple clinics in the South Houston, TX area. This position will work out of our corporate office in Wedster,TX. We are seeking candidates with a experience in the role and looking for the opportunity to advance in the medical field.

• Full time, permanent role
• Pay starting at $15/hr
• Schedule: Monday-Friday 8:30am-5:00pm
• Position works out of Webster,TX
• Competitive benefits including health/vision/dental, 3 weeks PTO, 9 paid holidays, and matching 401k plan

Intake Coordinator II Essential Job Functions:

• Review all information, including prior physician notes, received for referral
• Determine if IPS is contracted with insurance plan
• Assess for VIP special request
• Scan records for UDS compliance, doctor shopping, multiple pharmacies, and send to designated mid-level provider for review, when necessary
• Request additional info if needed, fax status sheet, call the doctor’s office, etc.
• Perform “first calls” within 24 hours of receiving a referral and complete the “first call checklist”
• Call new patients to schedule/re-schedule appointments
• Determine if there are any physician restrictions
• Determine which providers can see the patient
• Obtain authorization/referral, if required
• Notate all work performed in Clinical messages
• Determine most appropriate location to schedule patient
• Verify Insurance
• Estimate payment (note payment amount in Office Hours)
• Create Chart and Case in Medisoft
• Pull hospital records or fax signed record request (if hospital f/u patient)
• Call for additional information if something is missing (example: imaging report)
• Review Office Notes (second review to ensure we didn’t miss anything)
• Separate documents and label file appropriately
• Mail Ten Day Letters
• Make notes in Final Draft
• Answer incoming phone calls and route appropriately
• Create charts for rounding nurses at facilities

Intake Coordinator II Knowledge, Skills, Abilities:

• Minimum of 2 years' experience in Intake Coordinator I role
• Required High school diploma, or equivalent.
• Strong interpersonal, organizational, and customer service skills.

Intake Coordinator II Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.
• The employee must be able to stand and/or walk at least five hours per day.

TalentWell is a National recruitment firm with headquarters located in Houston Texas. We specialize in contract-to-hire and permanent placement positions across a number of industries including oil & gas, manufacturing, and healthcare. We offer all of our employee’s excellent benefits including medical, dental, vision, and retirement plans. TalentWell is an equal opportunity employer and are committed to creating an inclusive and diverse workforce.

For internal use only: Intake, Intake Coordinator, Data entry, Inventory, Clinic, Customer Service, fax, office, receptionist, health, healthcare

INDTWH

Job Type: Full-time

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Healthcare setting:

• Clinic

Medical specialties:

• Home Health
• Pain Medicine

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What is your current zip code and desired pay?

Experience:

• Intake Coordinating: 2 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

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