Job description

With over 45 years of experience our firm is one of the leading accounting and business advisory firm in Puerto Rico providing audit, tax, advisory, and outsourcing services.

Principal Functions:

The Human Resources Compliance Officer supervises compliance with all federal and local regulations and monitors various HR policies and programs to support a culture of continuous process improvement, under the direction of the People and Culture Director and Firm Administrator.

Essential Duties and Responsibilities

People Relations, Compliance:

· Supervises and coordinates compliance reports with federal, state, and local employment laws and regulations. Reviews policies and practices to ensure compliance.

· Supervises proper documentation and tracking of employee manual and HR policies distribution.

· Coordinates all annual training obligations, such as anti-harassment, EEO, FMLA, ADA, etc.

· Ensures all annual reporting obligations are fulfilled:

o EEO reports

o VETS

o Benefits compliance forms (5500 forms)

o OSHA

o Others required HR compliance reports

o Performs periodic audits to ensure compliance obligations are met.

o Maintains an annual calendar as a guide for compliance deadlines.

· Coordinates the Retirement Plan audit process:

o Provides information

o Presents findings and discusses results with the People and Culture Director and Firm Administrator.

· Supervises the Affirmative Action Plan:

o Tracks progress of good faith efforts to reach annual AAP goals.

o Notifies AA/EOE contacts and applicable government agencies of all job openings and prepares mails of EEO letters for each recruitment agency.

o Provides AAP, EEO and Veterans Reports for Firm’s Affirmative Action Plan compliance initiative.

o Notifies applicable government agencies and other sources the employment advertisements for compliance procedures.

· Maintains the required by law posters with updated information as applicable.

· Documents user-friendly Human Resources workflows, SOP’s and procedures as required by the People and Culture Director & Firm Administrator.

· Verifies tracks and maintains I-9 compliance documentation.

· Creates electronic files for new employees on SharePoint platform.

· Maintenance of electronic HR department files (SharePoint)

· Maintains scorecards to measure Human Resources KPIs:

o Provides monthly data or statistical information to generate reports and department metrics on the following areas: compliance, recruitment, headcount, benefits and others.

· Responds to Unemployment Compensation and other benefits or statutory claims.

· Supervises employees exit compliance process (Resignation/termination).

GIS & Independence Policy:

· Ensures compliance in the Global Independence System Consolidator (GIS)- HR Report.

o Processes transactions and confirms compliance monthly.

o Annually, conducts internal audits to confirm compliance.

o Offers guidance to the management group about required procedures to be following this policy.

o Ensures compliance with Independence policies and procedures.

Employee Benefits:

· Revises and supervises recurring benefits transactions processed by the Administrative and Benefits Assistant. (Additions, Changes, changes in eligibility, termination of medical plan, dental plan, Inspira, AICPA Life Ins. & LTD as applicable) to ensure compliance.

· Processes Retirement Plan transactions (Additions, terminations, distributions, hardships, loans, reports, etc.)

· Responsible for the coordination and supervision of COBRA benefits procedures.

· Generates and monitors usage reports and balances of applicable employee licenses.

· Coordinates and validates compliance with all procedures and documentation (ADP platform) for integration and onboarding of new employees of the firm.

· Processes pertinent changes in benefits platform (ADP Benefits. Time off, Time & Attendance) when promotions, transfers or personnel transactions occur, as applicable.

· Coordinates the Total Compensation reports that employees receive annually.

Talent Acquisition and Onboarding Process:

· Coordinates the offer packets, benefit packets and other employee related

information under direction and approval of People and Culture Director and Firm Administrator.

· Supervises pre-employment background investigations and decisions.

· Participates in Human Resources Department Onboarding orientations.

People Compliance, CPE Program:

· Maintains the actualization of the latest programs or initiatives for the control and registration of the continuing education credits of all the Firm's employees.

· Supervises the recordkeeping process, according to established compliance requirements of each Firm’s department.

· Conducts internal audits to validate and ensure credit hours reports are corrected:

o An audit of the credit hours information will be performed twice a year (during August and January) by HR Compliance Supervisor ascertain that they are correctly adjudicated to every employee and that the hours for specialized industries are correctly stated.

· Supervises the CPA license renewal process for applicable personnel:

o Reports

o Deadlines

o Procedures

o New CPA documentation

· Informs and coordinates with new CPAs about eligibility for membership with the AICPA.

Other Projects:

· Supports the People & Culture and Firm Administrator in any assigned or required project to comply with the HR needs of the Firm.

Qualifications and Requirements:

· Bachelor’s degree in business administration with a Human Resources Management or Labor Relations concentration.

· Must have 3 years of experience in HR involving compliance, auditing and regulatory matters, plus strong benefits compliance experience.

· Must have working knowledge of state and federal employment including but not limited to Affirmative Action Plans, FMLA, Retirement Plans compliance and other local regulations.

· Ability to plan, organize and prioritize multiple tasks simultaneously, completing assignments on-time and with accuracy.

· Understands importance of process controls and compliance risk.

· Excellent organizational, written, and verbal communications, presentation, interpersonal and project management skills.

· Solid knowledge of HR systems (ADP), infrastructure, and the development and delivery of HR metrics/dashboards.

· Ability to work in a team environment and foster positive interpersonal relationships.

· Must prove enthusiasm, a sense of urgency, attention to detail, commitment and follow-through while keeping confidentiality and meeting deadlines.

Job Type: Full-time

Salary: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Juan, PR: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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