Posting Number

req14302

Department

Chemistry & Biochemistry - Sci

Department Website Link

cbc.arizona.edu

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The Department of Chemistry and Biochemistry (CBC) at the University of Arizona is seeking a qualified candidate to fill the position of Grant and Contract Administrator I in the Business Office. The successful candidate will be a dynamic, self-starting individual who enjoys working in a team environment. The successful candidate will take initiative to work independently and collaboratively on a wide variety of research administrative duties and display an aptitude for problem solving, as well as maintain effective attention to details, meeting deadlines and prioritizing competing demands. It is important that the candidate be able to perform these tasks at high level of accuracy and possess excellent communication and interpersonal skills, including the ability to collaborate successfully with various constituencies such as faculty, administrators, staff and students.

This is a hybrid position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Prepares monthly financial reports and provides accounting support for assigned group of faculty, which include federal and non-federal research grants, contracts, gifts, departmental state and designed accounts
• Prepares intricate journal entries and detailed cost accounting information to analyze and identify inaccurate transactions on assigned accounts. Investigates and prepares appropriate transactions to correct errors. Acts as a liaison between PIs and the University to communicate and resolve any issues that arise concerning expenditures
• Prepares spending projections for all financial accounts to help assist the faculty with making budget decisions. Based on faculty feedback, prepares “what-if” funding scenarios and conducts expenditure forecasting to aid award management throughout the life of the award
• Reconciles cost-share accounts and makes cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations. Ensures payroll distribution is accurate for faculty, graduate students, fellows and support staff on a bi-weekly basis
• Reviews and approves daily transactions to ensure accuracy within University, Federal and Non-Federal regulations.
• Conducts thorough review of all award terms and conditions to ensure compliance
• Assists in proposal submissions for faculty who apply for internal funding, including budget and budget justifications.
• Serves as a primary point of contact between the Faculty and other admin units on campus to ensure that all requirements associated with the unit internal submissions of applications, and for internal and external submission acceptance and conduct of awards, and issuance and monitoring of compliance are met.
• Provides interpretation of sponsor guidelines and facilitates communications with grant making agency staff when clarifications are needed.
• Develops and maintains up-to-date knowledge of Federal, non-Federal grant and contract regulations, with an emphasis on proposal guidelines and systems along with UA’s policies and procedures
• Provides solutions to problems presented and recommends changes to methods or procedures to management, based on knowledge of accounting principles and practices. Interprets data and points out trends or deviations
• Processes Graduate stipends and waivers

Minimum Qualifications

Preferred Qualifications

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Research

Benefits Eligible

Yes - Full Benefits

Rate of Pay

DOE

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

6

Career Stream and Level

PC1

Job Family

Grant & Contract Admin

Job Function

Research

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

4/7/2023

Expected End Date

Contact Information for Candidates

Robin Sharfman
Business Administrator
rsharfman@arizona.edu

Open Date

3/30/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.