General Description:

The Texas General Land Office primarily serves the school children, veterans, and the environment of Texas. The agency does so by preserving our history, maximizing state revenue through innovative administration, and through the prudent stewardship of state lands and natural resources. This position is with our Executive Office.

Performs advanced (senior-level) administrative support work. Work involves providing and coordinating internal administrative support including disseminating information, developing filing systems, preparing and editing reports and documents. May serve as a lead worker providing direction to others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

The successful candidate will be an integral part of the Executive Department. To be successful the candidate must model the GLO's competencies of Integrity, Open Communications, Teamwork, Innovation and Proficiency.

Benefits:

• Free Parking
• Defined Retirement Benefit Plan
• Optional 401(k) and 457 accounts
• Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents.
• Optional Benefits such as dental, vision, and life insurance
• Minimum of 96+ Hours of Annual Leave a year **Annual leave increases with length of service

Veterans, Reservist or Guardsman with an MOS or additional duties that fall in the fields of the following or other related fields pertaining to the minimum experience requirement may meet the minimum qualifications for this position.

• Army -15P Aviation Operations Specialist, 42A Human Resources, 56M Religious Affairs Specialist, 68G Patient Administration Specialist; 420A Human Resources Technician (Warrant)
• Navy – AZ Aviation Maintenance Administrationman, LS Logistics Specialist, LSS Logistics Specialist (Submarine), MC Mass Communication Specialist, PS Personnel Specialist, RP Religious Program Specialist, SN Seaman, YN Yeoman, YNS Yeoman (Submarine), 741X CWO - Ship's Clerk
• Coast Guard – YN Yeoman, PERS Personnel Administration (Warrant)
• Marine - 0100 Basic Personnel and Administration Marine, 0111 Administrative Specialist, 3372 Marine Aide, 3381 Food Service Specialist, 6046 Aviation Maintenance Data Specialist, 0170 Personnel Officer (Warrant), 4430 Legal Administrative Officer (Warrant)
• Air Force - 3F5X1 Administration, 8A200 Enlisted Aide

Additional Military Crosswalk information can be accessed at:

Military Crosswalk for Occupational Category – Administrative Support

In order to receive Veteran's preference, a copy of the DD #214 is required at the time of interview.

Essential Duties:

• Answer the agency's toll-free line to route calls throughout the agency
• Greet and escort visitors from the SFA lobby to the Executive Office; greet all visitors to the Executive Office
• Maintain the Executive conference room electronic calendars
• Ensure the Executive meeting areas are prepped for upcoming meetings
• Submit purchase requisitions for the Executive office using BuySpeed (purchasing software)
• Assist the Scheduler with the Commissioner's calendar, including checking links in Outlook and other electronic devices; as well as assisting executive office employees in day-to-day operations.
• Other duties as assigned

Knowledge, Skills and Abilities:

• Able to perform all clerical duties, taking memos, maintaining files and confidential information, and organizing documents as needed.
• Comfortable in an extremely fast-paced environment with multiple tasks and projects.
• Excellent time management and prioritization skills.
• Strong computer skills, including proficiency in Microsoft 365/Office Suite, Excel, Word, Power Point, Visio and Outlook.
• Ability to adapt to changes in work load while maintaining a positive attitude.

Physical Requirements:

This position requires the employee to primarily perform sedentary office work; however, mobility (moving around the work-site) is routinely required to carry out some duties. This position requires extensive computer, telephone and client/ customer contact and communication. It requires the ability to move and position oneself as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Ability to read printed materials and computer screens. The individual must be able to move and transport records, documents, boxes, and all related information and materials, weighing up to 20 pounds when required. The individual must be able to remain stationary for long periods of time when commuting to and from assigned destination and when traveling on state business including fieldwork and training assignments.

Minimum Qualifications:

Experience in administrative support work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.