Job description

Job Description
Under general supervision, the Accounting Clerk (Accounts Payable) performs responsible and specialized clerical work for the Accounts Payable division of the Finance department. Employee conducts office clerical functions to include processing invoices and statements, entering information into the computer, using keyboard, preparing correspondence and other documents, copying, proofreading, maintaining electronic and manual file systems, answering phones providing customer service, operating office equipment and assisting with clerical and administrative functions. The employee performs specialized departmental functions and customer services. The employee may provide administrative assistance to supervisor on some routine duties as assigned, indirectly oversee office functions as assigned and may relieve supervisor on some routine duties as assigned. Job Responsibilities
1. Processes vendor invoices and statements.
2. Performs receptionist duties to include answering phones, routing calls, taking messages and providing general public information in a friendly professional manner.
3. Performs general and specialized office clerical work such as computer word processing, data entry, filing, copying and operating office equipment.
4. Performs customer service professionally using courtesy, tact and diplomacy.
5. Performs daily computer processing and/or data entry work.
6. Collects statistical or other information and reviews, verifies, proofreads and corrects data, records and forms.
7. Processes, distributes, and files information, records, forms, documents and other information.
8. Maintains a clean and orderly customer checkout area and office work area.
9. Maintains electronic and manual records and files accurately and in an orderly manner
10. Responds to inquiries in a professional manner providing accurate public information about services without disclosing confidential or unauthorized information.
11. Answers customers' questions, provides information on procedures and resolves common customer concerns in a diplomatic manner.
12. Opens mail, sorts, routes or files correspondence or forms.
13. Assists on other assignments/projects in the department when requested.
14. Provides assistance with administrative duties as assigned.
15. May maintain personnel or operational data.
16. May occasion indirectly oversee office functions as assigned.
17. May act as liaison for the procurement card, if assigned.
18. May assist other personnel in the department when necessary.
19. May processes complaints as assigned following departmental procedures.
20. May prepare reports as assigned.
21. Performs other related duties as required or necessary.
22. Employee plans own workflow and must use some independent judgment in collecting and processing information.
23. Employee is responsible for prompt, accurate performance of most or all clerical and office. Most decisions are done guided by existing policies or regulations, but occasionally he/she must use own judgment.
24. Employee must be able to work well under stress and be able to handle various tasks despite numerous interruptions. Knowledge, Skills and Abilities
Minimum Requirements - 1. Job requires an accredited high school diploma or GED equivalent. Two (2) years of advance study or training past the high school equivalency is preferred.
2. Job requires three (3) years of accounts payable work experience, preferably in a professional office setting.
3. Job requires a current, valid Texas Class C driver's license.
4. Must be able to be exact and highly accurate in performing duties.
5. Must be able to use a computer and general office equipment such as copy machines, and calculators. Employee will be trained on departmental equipment as needed.
6. Must be able to work with various software packages including, Microsoft Word, Excel, PowerPoint, and other Microsoft Office tools.
7. Must be able to greet the public in a courteous manner using tact and diplomacy.
8. Must be able to deal with difficult customers in a professional and diplomatic manner.
9. Must be able to communicate effectively in English.
10. Customer service or public relations exposure preferred.
11. Must have sufficient knowledge of the general clerical field to perform normal work as assigned Physical Requirements
1. Job generally requires little or no physical effort, little movement and infrequent lifting items weighting 5 - 20 lbs.
Additional Information
1. This is a safety sensitive position subject to random drug and alcohol testing.
2. This position has no supervisory responsibilities over others.
3. Work may include working evenings and/or weekend hours. Disclaimer
This job description summarizes essential job functions and minimum job requirements for entry level work and typical duties illustrative of the type of work customarily assigned and performed in this position. However, this job description does not represent every aspect of the job nor does it guarantee permanent employment, as all positions with the City of McAllen are employment at will positions. Job descriptions are subject to periodic updates and modifications. The City reserves the right to change work assignments and other aspects of a job. The City of McAllen is an Equal Employment Opportunity Employer, and does not tolerate unlawful discrimination or harassment based on race, color, sex, religion, national origin, age or any other protected status under applicable federal, state or local laws. Application Special Instructions

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