Job description

Company: Fast growing SaaS company (healthcare technology)

Executive Assistant

• Administrative support for one C-Level Executive and two Vice Presidents
• Manage calendars daily, weekly and monthly
• Request / Provide prep materials for all applicable meetings 24 hours in advance
• Request / Provide agendas for all applicable meetings 24 hours in advance
• Review daily schedule 24 hours in advance to confirm all appt information correct
• Coordination of team meeting schedules
• Coordinate travel
• Coordinate Team retreats: hotel bookings, flight, meeting
• Meeting space, breakfast, lunch and dinner reservations / catering
• Recruiting assistance: Communication / coordination with candidates in regards to meeting schedule, travel and what to expect at their on-site interview.

Office Administration:

• Greeting visitors / employees
• Provide key cards to new Madison-based employees
• Maintain log of key cards current
• Maintain log of visitors current
• Maintain monthly activity reports
• Vendor management (Janitorial, Building management)

Skills

• Exceptional organization
• Dependable/accountable
• Effective time management
• Flexibility
• Clear communicator
• Process orientated
• Problem solving
• Detail-oriented
• 8+ years administrative support experience

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekend availability

Application Question(s):

• Do you have 5+ years experience of being an administrative assistant to an executive within a technology or other 100+ employee-sized company ?

Work Location: In person

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