Job description

CALDWELL COUNTY

Job Title: Elections Clerk

Department: Elections

FLSA Status: Non-Exempt

Location: 1403 Blackjack St. Suite A, Lockhart TX

Prepared by: Human Resources Dept.

*Applications will be accepted until the position is filled.

*Please return job application to Elections Office

SUMMARY

Caldwell County is seeking an Elections Clerk to assist in election duties. Under general supervision, the purpose of the position is to assist the Elections Administrator, serving as the Absentee Elections

Coordinator, in all aspects of conducting elections and Voter Registration duties. Employees in this classification are responsible for ensuring voting processes that result in maintaining a high level of professional election standards in order to earn and preserve public confidence in the electoral process.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties may include but are not limited to the following:

1. Assists with securing all voting materials, machines, media, voted ballots, tabulators and result files for the Ballot Board Judge, Central Counting Station and for post-election storage.

2. Assists in monitoring the work activities of election workers.

3. Prepares election supplies for all elections, Primarily absentee balloting materials.

4. Assists in the preparation and setup of election equipment for each election.

5. Assists with the testing of election equipment to insure accuracy for all elections.

6. Prepare, execute, mail, receive and maintain all records for applications & ballots by mail.

7. Record voting history for each election through TEAM.

8. Responsible for preparing and maintaining various reports.

9. Handles records management in accordance with the retention schedule set forth by the Texas

Election Code and Texas Government Code.

10. Assists with the scheduling and conducting of training classes for poll workers.

11. Process voter registration applications using the Texas Election Administration Management

(TEAM) database

12. Determine voter eligibility by checking records including DPS, State, And felony records and the

Voter Registration system (TEAM)

13. Process and print all documents including Voter Registration Certificates, Notice of Address

Confirmation, Notice of Examination, Notice of Incomplete/ Rejection, Notice of Cancellation, and any other documents as associated with voter registration.

14. Research any returned certificates.

15. Resolve Task Summary as assigned on TEAM including Cancelled Application Maintenance,

Possible Deceased, Possible Duplicate, Possible Felon, DPS Applications, Notice of

Examinations, and any other tasks associated with voter registration.

16. Research data received from the County Clerks’ office including abstracts of death, abstracts of applications for probate actions, report of deaths and any other information received from other county clerks. Prepare and maintain all correspondence to affected voters.

17. Sort and file forms, reports, correspondence and other related documents.

18. Address requests and complaints from the public; disseminate information to the public. Answer telephones, direct calls and take messages.

19. Open, review, date-stamps, sorts and delivers incoming mail.

20. When required, attend all seminars and conferences that are beneficial to the conduct of elections and voter registration.

21. Drive to and from polling locations on Election Day if problems arise and run errands for the office throughout the year.

Special Requirements

• Elections Oath administered by Elections Administrator.
• Overtime will be required per the needs of the department; overtime may include weekends and evenings.
• Must be bondable.
• Must pass background check

EDUCATION and/or EXPERIENCE

High School Diploma or higher required; Election Experience or 1-year experience of clerical or administrative work, preferable.

OTHER SKILLS AND ABILITIES

Microsoft office suite (i.e. email, word, excel), and data base programs; prepare clear and concise records, reports, correspondence and other written materials; exercise independent judgment within general policy guidelines; establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to stand, walk; use hands to finger, handle, or feel; reach with hands and arms. The employee must regularly lift and/or move up to 20 pounds.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Do you have Microsoft 365 skills? Ex: Microsoft Excel, Word, Outlook?
• Do you have Administrative Assistant or Receptions skills? If so how many?
• Do you have reliable transportation?

Work Location: In person

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