Wood is currently recruiting for a Senior Document Controller with extensive experience in the oil and gas industry and use of IBM FileNet. Capable of managing and overseeing the administration of all controlled documents for large and/or small projects. May serve in a Lead capacity to develop various workflows and document management procedures. A completely competent document controller with comprehensive knowledge and extensive experience in all conventional aspects of document management as it relates to company projects. Independently plans, schedules and performs broadly defined clerical and document management assignments. May be required to coordinate and review the work of less experienced Document Controllers. Local candidates only and no referral bonus is offered for this position.

• Preferred experience in using and administering IBM FileNet
• Coordinates setup of project EDMS in accordance with document control requirements
• Minimum of 3-5 years of experience in document control, including strong experience in using and supporting a document management system within an operations or engineering function
• Demonstrated success supporting documentation needs of an integrated (company, contractor, and customer) operation
• Demonstrated ability to prioritize a heavy workload
• Flexible and able to multi-task; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions
• Liaise with the project team to understand work plans and associated service requirements from Document Control
• Prepares and maintains project specific procedures, instructions and forms
• Responsible for the supervision and execution of Document Management activities within the project environment
• Receive, process, monitor and expedite internal and external distribution of project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project related documents
• Update and maintain project document control electronic document management system and project related databases
• Prepare transmittals and distribute data as directed
• Internal quality check of documents and ensure metadata is complete and accurate
• Liaise with contractors, suppliers and internal personnel, to ensure that documentation complies with Company procedures, metadata requirements, and transfer
• Maintain and manage the document distribution matrix for all documentation
• Distribute drawings, correspondence and other documents in accordance with the document distribution matrix
• Provide training and assistance to project personnel on the use of the EDMS
• Responsible for compilation, production and delivery of project information data
• Responsible for handover, project closeout and archiving