Title: Disbursement Assistant

Department: Disbursements

Campus Location: Arnold/Main Campus

Salary Range: $39,305-$49,131

Work Mode: This position is remote, however, some in-person presence on campus or at alternative locations, may be required at times.

Hours Per Week: 40

Work Schedule:

Position Type: Full-Time Staff, Non-Exempt

Position Summary

The Disbursement Assistant is responsible for all payroll and accounts payable disbursements and related regulatory compliance. Including but not limited to, compliance with college policy and procedures related to check run production, accurate vouchering and reconciliation of vendor invoices and statements, verification of employee contracts and hours for payment. Also responsible for communication and coordinating disbursement-related accounting policies, practices, and procedures with internal and external customers.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

Payment verification:
Verify, validate, and ensure accuracy, completeness, and policy compliance of all payment data and supporting documentation. Complete manual entries into the system for processing. Responsible for verification of automated system processing and the utilization of system tools and reports to facilitate efficient processing and verification of transactions.
Research and reconcile discrepancies from vendors and errors from online AP processing software.

Consultation and analysis:
Respond to disbursement-related questions while providing excellent customer service. Monitoring trends and identification of system and process-related issues, and proactively identifying solutions for recommendation to the Disbursements Director.

General office assistance:
Assist the business office with incoming and outgoing mail including check runs. Maintain electronic documentation of business office records.

Payment processing:
Assist with the processing of all disbursement payments. Prepare, reconcile and maintain associated control reports to ensure accurate and timely accounting records.

Reporting:
Assist in the preparation and distribution of internal and external reporting, including but not limited to, W2, 1099 tax forms, audit requests and reconciliations.

Other duties as assigned

Required Qualifications:

High school diploma or GED

Minimum of six months of relevant experience

Proficiency in Microsoft Office Suite software.

Strong time management and problem-solving skills, and the ability to work under pressure with attention to detail.

Excellent customer service skills.

Excellent oral and written communication skills.

Demonstrates the ability to maintain confidentiality.

Preferred Qualifications:

Associate's degree or college-level coursework in Accounting or business-related discipline.

Experience with accounting software and online platforms