NOTICE OF VACANCY

April 24, 2023

POSITION:

Administrative Secretary 4 (7 hrs./day)

LOCATION:

Central Office – Department of Instruction

POSITION SUMMARY:

To assist and relieve the supervisor of paperwork and administrative tasks so that he/she may devote maximum attention to the matters related to the Department of Instruction and educational administration. In given departments, there may be a high degree of specialization.

REPORTS TO:

Director of System and Instructional Performance

EDUCATION, CERTIFICATION, AND EXPERIENCE:

• 
  High school diploma or general education development (GED) program certificate
• Business education training with secretarial experience preferred
• Ability to meet the clerical testing requirements for an Administrative Secretary 4 position given by Calvert County Public Schools

KNOWLEDGE, ABILITIES, AND SKILLS:

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

• 
  Knowledge of modern office procedures and operation of office equipment and machines
• Knowledge of basic bookkeeping
• Ability to prepare office documents, brochures, and purchase requisitions
• Skilled in the operation of computer software, with the ability to prepare and edit documents
• Skilled in Office 365 and Microsoft Office applications
• Skilled in accessing and entering data into databases
• Demonstrate positive interpersonal skills and knowledge of office protocol
• Understands basic web design processes.
• Demonstrated ability to exercise good judgment in making decisions and handling telephone calls
• Demonstrated success in accomplishing tasks akin to the responsibilities listed below
• Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

• 
  Receives visitors, gives information, and answers questions requiring knowledge of Board of Education rules, regulations, and procedures.
• Answers and places telephone calls.
• Complies with Calvert County Public Schools’ policies and procedures regarding school business.
• Enters assessments into Performance Matters with accuracy and ensures timely distribution of assessments to schools.
• Enters curriculum into the Learning Management System as required.
• Maintains an accurate list of approved school system field trips.
• Coordinates enrollment process for new students with schools.
• Coordinates events with assigned supervisors.
• Arranges for appointments and conferences.
• Composes and types letters and other correspondence.
• Maintains files, records, website data, and mailing lists.
• Opens, classifies, date-stamps, and distributes incoming and outgoing mail.
• Types, proofread, and assembles materials for distribution and publication.
• Types bulletins, financial statements, tables, and forms from corrected copy and rough drafts.
• Checks papers and documents for clerical and mathematical accuracy.
• Assembles, summarizes, arranges, and prepares materials for reports, including visual portion of audio-visual presentations.
• Enters requisitions, receives ordered materials, and closes POs for payment.
• Works closely with the finance department
• Maintains inventory as assigned and monitors office supplies
• Sorts and files materials and pulls materials from files
• Interact well with co-workers and provide outstanding customer service.
• Come to work promptly every day.
• Think, concentrate, and interact positively with others.
• Work well under stress and meet all deadlines.

OTHER DUTIES:

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

Performs related work as required or assigned by the building principal, supervisor of Operations, or designee.

PHYSICAL DEMANDS:

None.

UNUSUAL DEMANDS:

None.

TERMS OF EMPLOYMENT:

Twelve (12) month position and salary commensurate with qualifications applied to the salary schedule for support

employees (Scale 17). If chosen for this position, the candidate must enroll in direct deposit.

FLSA STATUS:

Non-exempt

EVALUATION:

Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.

EFFECTIVE DATE OF POSITION:

Immediate Vacancy

APPLICATION PROCEDURE:

This posting will remain open until filled.

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools’ website – www.calvertnet.k12.md.us.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• 
  Director of Student Services
• Director of Human Resources
  443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov or call 1-800-421-3481.

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Anti-sexual, Anti-racial and Anti-disability Harassment Statement
Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.

Students, parents and community members may report allegations of harassment to:

Mr. James Kurtz

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Employees may report allegations of harassment to:

Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov or call 1-800-421-3481.