Job description
Requisition Number:
48094
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
15-May-2023
Date Posted:
02-May-2023
Job Summary
The
Campus Controller's Office at the University of Colorado Boulder welcomes applications for a
Cost Share Accountant! We are a Tier One, nationally competitive research university with a $2.00B annual operating budget. The University is focused on cultivating its instruction and research, increasing its innovative impact at the national and international level through collaboration, transformation, and leadership. The Campus Controller’s Office (CCO) provides critical support to the mission by ensuring fiscal responsibility, accurate financial reporting, and compliance with laws, regulations, policies/procedures, and contract requirements. Research Financial Services (RFS) within the CCO ensures proper management and financial oversight for sponsored projects. RFS prepares financial reports and invoices, manages all revenue cycle activities for the research enterprise, coordinates financial closeouts, and works directly with the Office of Contracts and Grants (OCG) to coordinate information for post award activities. RFS works with campus partners to manage all aspects of the financial post award lifecycle including award setup, invoicing, revenue management, compliance monitoring, and closeout.
This position works closely with the Office of Contracts and Grants (OCG), General Accounting, principal investigators, campus departmental staff, and awarding agency personnel in the management of Federal and non-Federal contracts and grants, particularly the cost sharing management of these contracts and grants. Responsibilities include:
Ensures project cost sharing is accurately identified, categorized, appropriate fund accounts are created, and tracking data is entered into the cost share files.- Monitors expenses for allowability, allocability, and reasonableness within the terms of the Contract, the Federal Uniform Guidance, federal, state agency and university rules and regulations.
- Monitors and maintains personnel and non-personnel cost sharing documentation.
- Provides cost share fulfillment certifications to Grant Accountants and sponsors.
- Confirms that the Cost Share Commitment has been fulfilled, prepares close out documents of cost share accounts, and requests inactivation of cost share speedtypes.
- Generates and updates documentation and instructions on cost sharing for campus personnel; provides training to campus users on cost sharing.
- Monitors expenditures for compliance with federal and agency regulations for Participant Support expenditures for allowability.
- Advises research personnel on issues pertaining to the additional layer of Cost Share regulations and policies.
- Ensures effective cash management, including appropriate internal funding and other avenues of Cost Share Commitment tracking.
- Provide audit information for internal and external auditors.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The Campus Controller's Office maintains and supports CU Boulder's fiscal responsibility through accurate financial accounting and reporting and is in compliance with laws, regulations, policies/procedures, and contract requirements for sponsored projects. We provide oversight, assistance, and training in financial stewardship for the Boulder campus.
What Your Key Responsibilities Will Be
Cost Share Accounting and Process Excellence (identifying, improving, maintaining processes, including metrics):
- Analyze cost sharing expenditure commitments on sponsored projects within the UCB financials, in the CU purchasing system, and with external documentation / certifications.
- Examine new and modifications to contracts and grants processed by the Office of Contracts and Grants for of cost sharing commitments, then work to set up or modify Cost Sharing accounts in the appropriate Fund Type(s).
- Collaborate with personnel in the Office of Contracts and Grants, department personnel, and Principal Investigators to resolve problems with cost sharing commitments.
- Conducts periodic reviews of cost sharing speedtype(s) to verify fulfillment of funding contributions and the allowability of expenditures.
- Calculate periodic and cumulative cost sharing fulfillment activity from various sources including cash expenditures, in-kind contributions, and unrecovered indirect costs.
- Interprets financial transactions to monitor cost sharing and participant support activity for compliance with Federal regulations, Sponsor requirements, and University policies.
- At project closeout, ensure all cost share activity is complete and work with department personnel to resolve cash deficits and surpluses.
- Perform Grant Accountant duties on Fund 30/31 sponsored projects that are committed as cost sharing, including reporting, closeout, and customer service.
- Maintain cost sharing e-files to document commitment details, communications, and fulfillment activity.
- Work with the CCO Cost Accountant to provide accurate cost sharing records for use in the University’s F&A Federal rate negotiations.
- Create periodic and final cost sharing reports and/or fulfillment certification internally for Grant Accountants and for sponsors as required by the varying rules and regulations of individual Sponsor agreements.
- Complete final report and closeout of cost share commitments and sign off as responsible party to verify completeness.
- File annual and final Cost Share Reports online for federal sponsors.
University Engagement (engaging with and training campus staff):
- Provide consulting and guidance to campus personnel regarding the administration of the financial requirements, business processes, and University financial systems.
- Recommend solutions and offer appropriate and effective alternatives to resolve financial and contractual issues.
- Generate and update cost sharing instruction and documentation for campus personnel.
- Provide cost share training to campus personnel.
- Visit campus departments periodically to provide large group and one-on-one consulting and training on a regular basis.
- Contact departments concerning any unallowable expenditures on Cost Share and participant support awards and follow up as needed.
- Process fiscal staff changes to project speedtypes in finance system upon request from departments.
- Review and process requests from campus partners for cost transfers.
People Development (developing, retaining, recognizing our staff):
- Attend available trainings/classes offered and use SkillSoft/Lynda.com to develop and expand knowledge base of the University.
Infrastructure Enhancement (tech requirements, system upgrades & brand identity):
- Assist with implementation of upgrades as needed.
- Update processes to use and enhance system efficiencies with Cost Share.
What You Should Know
- Hybrid work environment offered.
What We Can Offer
- The salary for this position is $56,000 per year.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be ambitious. Be empowered. Be Boulder.
What We Require
- Bachelor’s degree in accounting, finance or related field. Professional level accounting or audit work experience may substitute for the degree on a year for year basis.
- One year of related experience.
What You Will Need
- Solid problem solving skills.
- Analytical thinking along with the ability to question the logic of information.
- Ability to recognize unusual situations, question them and provide alternative solutions.
- Attention to detail.
- Ability to work independently and meet deadlines.
- Ability to learn and use new software systems.
- Excellent interpersonal skills, the ability to collaborate with varying levels of authority.
- Enjoy challenging, non-routine work.
What We Would Like You to Have
- Experience with grant accounting and indirect cost, cost sharing rules and Uniform Guidance.
- Proficiency with Microsoft Office applications, especially Excel and familiarity/knowledge of Access.
- Familiarity/knowledge of PeopleSoft or enterprise accounting system is desired.
- Experience with auditing.
- Work experience in a higher education environment is desired
Special Instructions
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by May 15, 2023, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
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