JOB ANNOUNCEMENT

Contracts Administrator

{Contracts, Finance & Grants}

Department of Public Health

Number of Positions: 1

Mission: CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

Under direction, manages and directs the development, processing and administration of procurement and contract management functions for a major City department, and performs related duties as required.

ESSENTIAL DUTIES:

• Reviews, negotiates and monitors contractual agreements to ensure the efficient acquisition of equipment, materials, products and services for a department.

• Analyzes and evaluates bid specifications, tests, reports and other relevant data

• Drafts contract documents and amendments; monitors contract award process

• Negotiates the Minority Business Enterprise/Women Business Enterprise (MBE/WBE) contract compliance with vendors.

• Acts as liaison to vendors and other relevant departments regarding contracts

• Prepares financial and monthly status reports; develops and coordinates complex contractual funding and financing arrangements.

• Implements purchasing policies and procedures for staff; verifies the delivery and receipt of contracted products and services.

• Direct supervision of unit employees ensuring the team operates at maximum efficiency. Planning, organizing, directing and controlling the work and activities of unit employees.

• Maintaining contractual records and documentation such as agency and vendor contact information, status reports for all pending contracts and final contract records
• Provide guidance on contract matters to departmental staff including necessary training to new staff in contracting process and procedures.
• Develop and implement procedures for contract management and administration in compliance with City and departmental policy. As appropriate, contribute to or influence City and departmental policies.

• Monitors compliance by departmental employees, including direct staff, with established procedures. Identify areas of recurrent pressure

• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness.

• Monitor transaction compliance (milestones, deliverables, etc.)

• Ensure contract close-out, extension or renewal.

Additional duties may be required for this position.

Work Location:

DePaul Center

333 State St. 2nd Floor

Chicago, IL

Work Schedule:

Monday through Friday

8:00 A.M. to 4:00 P.M.

THIS POSITION IS EXEMPT FROM CAREER SERVICE

MINIMUM QUALFICATIONS:

Graduation from an accredited college or university with a Bachelor's degree plus five years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience

NOTE: Job or department specific notes here

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position based on the oral parts of the interview will be selected.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Brandon Johnson, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59 pm CDT on 05/19/2023