Executive Assistant (Business Administrative Associate)

Hiring Department: Managed Care

Location: Chicago, IL USA

Requisition ID: 1018451

Posting Close Date: 5/22/2023

About UI Health

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Description:

This position administers the daily Managed Care operations along with all of the divisions under this department. This includes performing a broad range of administrative support to management. This position provides assistant duties related to the Executive Director of Managed Care as well.

Duties & Responsibilities

• Coordinates and provides semi-professional service to university committees

• Provide daily support to management including the preparation of correspondence and reports requiring decisions that tend to establish precedents

• Arranges, participates in, and/or implements decision of conferences, committee meetings, and all Managed Care (including all divisions under Managed Care) meetings as directed.

• Complete the daily operations and staff responsible for Managed Care and all of its divisions, Managed Care human resources, OBFS and contract activities under the current human resources department representative.

• Oversee the maintenance of facilities and equipment; the purchasing of supplies, along with other required activities vital to departmental performance.

• Monitor compliance with the required learning management system courses and performance evaluation programs.

• Retrieve mail, deliveries and other necessary onsite functions in a timely manner

• Assists in other office management functions as requested.

• Assists in other HR functions as requested.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

This position requires Illinois residency within 180 days of the hire date

Preferred Qualifications

• Proficient in all Microsoft office programs (Excel, Word, Powerpoint, etc.)
• Strong Analytic Skills
• Customer Services related experience
• Strong ability to multi-task multiple projects

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

All civil service positions require an exam. The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above-mentioned requirements must be submitted no later than 5/22/2023.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation