Audio Visual & Operations Coordinator

Who We Are
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:

• Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
• Serving a highly diverse student body (click here for more information).
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.

Click here for more about Student Affairs.

Required Qualifications (as evidenced by an attached resume)
Bachelor’s degree (foreign equivalent or higher). Two (2) years of full-time progressive experience in providing media support services (student experience may be considered). Knowledge of audio visual event production.

Preferred Qualifications:
Master's degree (foreign equivalent or higher). Experience in one or more of the following areas: multimedia presentation systems, Audio Mixing boards, wireless microphones systems. Proficient in Windows and Mac operating Systems including audio drivers and Video Outputs. Experience with Crestron Controllers. Supervisory experience (supervision of students may be considered). Experience working in technical theater. Experience delivering media services in a higher education setting.

Brief Description of Duties:
Stony Brook University is seeking an experienced, customer-centric Audio Visual and Operations professional for the Campus Life Centers. This position will provide support and schedule advanced Audio-Visual services for all events in the Campus Life Centers. The Coordinator also will maintain/upgrade equipment, operate multimedia equipment, and troubleshoot issues. The incumbent is responsible for the daily operations of the Bauman Center and DeVries Center, overseeing building maintenance issues, inventory controls, event setups and logistics. The incumbent shall assist with VIP events involving audio visual needs for the division of Student Affairs.

• Events Management & AV Services: Provide outstanding Audio-Visual support services for events for the Campus Life Centers which include lectures, performances, virtual and in person special events. Assist clients with planning media support for programs. Prepare facilities for Audio Visual services requested. Provide Audio Visual support services for campus programs, including on-site technical support. Document and communicate day-of concerns with leadership. Find creative, collaborative solutions to solve urgent production concerns. Operate complex, sound, video, lighting, and media presentation systems.
• Operations: Manage the indoor and outdoor spaces of the Bauman Center, DeVris Center and Tabler Arts Center, to include areas such as courtyards, meeting rooms, common areas, offices, storage areas, auxiliary services, and event spaces. Open/Close the facilities as assigned year-round, including holidays and inclement weather; assist with covering schedule gaps as needed. Maintain inventory of furniture, fixtures, and equipment (FF&E). Work with vendors and campus partners (such as access control, campus maintenance, and custodial) to repair and clean the facilities. Conduct daily rounds.
• Supervision: Recruit, supervise and schedule student employees and interns. Coordinate and deliver formal unit-wide training and certification programs. Identify opportunities for training and skills advancement.
• Equipment Maintenance: Perform routine maintenance and minor repair of audiovisual equipment and computer hardware. Monitor equipment use and assist with inventory control. Troubleshoot & address media related concerns, and recommend system upgrades.
• University Service: Support the department, division, and University through additional tasks such as committee service, assessment, and student development.
• Other duties or projects as assigned as appropriate to rank and departmental mission.
• The typical work schedule for this position is Tuesday through Saturday with hours from 2:30 p.m. to 11:00 p.m. Hours outside of the typical work schedule will be required at times.

Special Notes:
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

Other duties or projects as assigned as appropriate to rank and departmental mission.

THE FOLLOWING PARAGRAPH ONLY APPLIES TO POSITIONS THAT MAY COME IN CONTACT WITH PATIENTS OR PATIENT CARE EMPLOYEES.
In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer’s protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer’s protocol, whichever comes later.

The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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