Summary

The Albuquerque Academy Library is seeking an individual for the position of Archivist. The Archivist identifies, collects, catalogues, and maintains essential records and artifacts that document the history and operation of Albuquerque Academy. The Archivist therefore identifies sustainable preservation strategies so that materials can be accessible for continued future use. All cataloguing is done according to the school’s own classification system which, like Dewey Decimal in the library, both organizes the material in a transparent order, but also indicates the location of the material.

The Archivist works with current and former members of the faculty and staff, students and parents, and other stakeholders of the school, so that users can discover and benefit from the archival record of the institution. Strong candidates are attracted to our mission and see themselves as engaged community members.

All employees at Albuquerque Academy approach their work in accordance with the values in our mission and in a spirit of kindness, professionalism, generosity, and civility to all members of the community. Our community norms, listed below, underlie our school culture, and all community members are expected to commit themselves fully to them.

• Value and respect the diverse contributions of each person in the community.
• Assume positive intent and inquire if you are left with questions or concerns.
• Engage in face-to-face direct conversations; be clear, open, and honest in your conversations.
• Be present and participate.

Albuquerque Academy seeks to maintain a diverse and energetic staff to work on campus. We encourage applications from groups traditionally underrepresented in independent school communities. The position is open until filled, and applicants are asked to submit a letter of interest and resume along with their online application. Please explain why Albuquerque Academy is the right fit for you and detail your passion for the position.

Essential Functions

• Collect, catalogue and store official publications of the school and the students.
• Collect, catalogue and store artifacts and ephemera that document the day-to-day operation and history of the school, especially as they reflect the experience of the students.
• Create inventories, finding aids and other guides to the collection.
• Assist in the process of interpreting documentation of past events through the use of primary source materials.
• Assist the Admission, Communications, Alumni and Development Offices in identifying and using elements of the archival collections in their work.
• Create displays, videos, or other means of presentation about important dates, events, or other aspects of Academy life.
• Conduct oral history interviews and have them transcribed for historical references.
• Work with students to further their appreciation and understanding of Albuquerque Academy’s history.
• Support the School and its mission, always maintaining a high degree of professionalism.
• Foster and maintain a culture of mutual respect, equitable practice, and joy.
• Demonstrate cultural competence and communicate and collaborate effectively across differences.

Other Responsibilities

• Attend employee meetings as needed.
• Perform other duties as assigned.

Education

• A Bachelor’s degree is required, preferably in a field related to Library or Information Studies.
• Graduate study is preferred.

Experience

• Previous experience in an educational setting is preferred.
• Previous experience in archives is preferred. Experience in a library, museum or other knowledge repository is desirable.
• Previous experience in a work setting where having strong organizational skills and setting priorities are important is preferred.

Knowledge/Skills/Abilities

• Ability to use Windows-based computers.
• Fluency in Microsoft Word and Excel, and with Google Documents
• Ability to learn new archive-specific cataloguing programs.
• Ability to maintain a cordial, yet professional, manner when interacting with students, colleagues, alumni, and guests.
• Ability to act quickly and purposefully during emergencies to ensure the safety of students and other patrons.

Working Environment

• Majority of work is performed in an indoor setting in the archives and a private office. Occasional outdoor work is required at student or alumni functions.
• The position is 20 hours per week Monday through Friday, with specific hours set by mutual agreement between the employee and the Director of Library Services.

Physical Demands

• Ability to carry and balance files and other materials.
• Ability to climb, crouch, kneel, lift, and push equipment and materials on high and low shelves.
• Regular sitting and computer use.

EEO/ADA Compliance

Albuquerque Academy is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Academy will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.