Location: Moscow

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $22.21 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

Minimum Qualifications:

• High School Diploma or equivalent

• Three years performing administrative or office support functions
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, spreadsheets, email and internet research

Preferred Qualifications:

• Associates or Bachelors degree in office management, business or a related field OR at least 2 years of experience providing administrative support.
• One year of experience providing administrative support in a fast-paced setting with little supervision that requires time management and organization skills.
• Experience using computer software and applications for word processing, email, internet searches, and data organization.
• Experience working in a team environment to accomplish shared goals.
• Experience with written communication skills.
• Experience balancing and coordinating a workload for multiple projects.
• Experience crafting and examining office documents and data/reports for accuracy and completeness.
• Experience processing financial transactions and adhering to a budget.
• Experience in interpreting, applying, and explaining complex information such as regulations, policies or services.
• Experience with UI Banner system including human resources and student modules, VandalWeb, Chrome River, and Argos.
• Experience in a position where interaction with students and faculty was a primary function.
• Knowledge of higher education academic rules, regulations, procedures, curriculum, and graduation requirements.
• Ability to independently solve problems and perform liaison activities in a work setting.

Physical Requirements & Working Conditions:



Required Licensures, Certifications or other

Posting Number: SP003912P

Posting Date: 05/03/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by May 17, 2023 will receive first consideration.

IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the required qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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