Job description

COMPANY OVERVIEW

• SpectronRx is a growing Contract Development and Manufacturing Organization (CDMO) based in Indianapolis, Indiana, with additional locations currently in South Bend, IN, Bunker Hill, IN, Danbury, CT and a yet to be determined west coast site. We are seeking an experienced Administrative Specialist to join our growing company. The Administrative Specialist will coordinate office activities and operations while providing clerical and administrative support to various SpectronRx personnel.

ESSENTIAL FUNCTIONS

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Maintains records, documentation, and files, particularly more complex or sensitive files.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Copies, files, and retrieves materials for inventory as needed.
• Helps maintain consumable and supply inventory for productions and lab work.
• Communicates with the ordering team to track shipments, monitor deliveries, and receive shipments following protocol.
• Relays changes of information to appropriate employees.
• Supports Day-to-day operations.
• Other related duties as assigned.

KNOWLEDGE-SKILLS-ABILITIES

• Physical Ability - Prolonged periods sitting at a desk and working on a computer.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Speaking - Talking to others to convey information effectively.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Time Management - Managing one's own time and the time of others.
• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

• Coordination - Adjusting actions in relation to others' actions.
• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension – The ability to read and understand information and ideas presented in writing.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.

TRAVEL

• Regular travel is minimal

REQUIRED EDUCATION AND EXPERIENCE

• High school diploma or equivalent; Business degree preferred.
• Proficient in Microsoft Office Suite or related software.

• Exemplary Customer Service skills
• Time Management skills
• PC and Microsoft Office skills

PREFERRED EDUCATION AND EXPERIENCE

• Prior experience in Accounting preferred.
• Ability to train and be trained
• High School Diploma required

ADDITIONAL REQUIREMENTS

• Valid Indiana driver's license
• Pass a Background Check.

ADDITIONAL INFORMATION/BENEFITS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• We recognize that people come with a wealth of experience and talent beyond just the technical requirements of the job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.
• We are an equal opportunity employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law. Refusal to submit to testing will result in disqualification of further employment consideration.

Job Type: Full-time

Pay: $48,261.00 - $51,532.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

Ability to commute/relocate:

• Indianapolis, IN 46268: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person

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