Job description

GHY USA, Inc. has an opportunity for the role of an Administrative Specialist in the US Operations. GHY International is an international customs and trade services group designed to assist importers and exporters to buy and sell in world markets. Founded in 1901, GHY is one of Canada’s oldest brokerage companies and has international offices in Toronto, Emerson, Winnipeg, Calgary, Vancouver, North Dakota, Washington, and South Carolina. GHY’s structure is designed around providing sustainable corporate growth, strong client service, and opportunity to GHY associates. One of the most predominant aspects of our company culture is CARE. It is ingrained in all we do; relationships matter to us.

Join GHY and benefit from:

• Work Life Balance – We CARE (Clients are our focus, Associates Matter, Relentlessly serving traders, Excellence and innovation in all we do): Giveback committee, Social committee, Cultural Ambassadors.
• Compensation – We pay fairly: scheduled salary assessments, bonus program.
• Excellent Benefits – Subsidized health, dental, vision, short- and long-term disability, life & AD&D.
• Employee Retention – Employee development, internal university, external training, leadership development, internal applicant preference, career planning & advancement.

Reporting to the Vice-President, this in-office position will be responsible for daily reports & statements, various administrative office tasks and projects in support of our operational teams.

Responsibilities:

• Running daily reports from brokerage system
• Balancing duty reports and scheduling electronic payments of daily statements to CBP
• Researching unresolved entries in brokerage system
• Handling electronic messages in brokerage system from CBP
• Corresponding with Customs and Carriers through email
• Preparing billing packages for Accounting Department
• Overseeing office administrative duties
• Processing Office & Warehouse Supply Orders
• Executing accurate customs entries in brokerage system
• Other duties, as required

Required Skills:

• Ability to self-motivate and work independently
• Attention to detail
• Strong organizational skills
• Ability to work within tight deadlines
• Strong, friendly, upbeat verbal and written communication skills
• Experience with customs brokerage software
• Understanding of Outlook, Word, Excel, and SharePoint

Experience:

• Completion of Grade 12 Education
• 1+ years of customs brokerage experience or industry related experience would be an asset

Position Classification:

• Wage dependent upon experience.

Shift Details:

• Regular Work Hours - Monday-Friday
• Work hours will be between 7:00 am-5:00 pm CST (40 hrs per week)
• One Stat Holiday will be required to be worked annually.

Location: Pembina, ND (US Head Office)

Start Date: ASAP

GHY is an equal opportunity employer, we are committed to providing an inclusive, accessible environment, and collaborating with applicants, employees, clients and guests to identify and effectively remove barriers, in a manner that respects the principles of independence, dignity, integration, reasonable accommodation and equal opportunity. We welcome and encourage applications from all persons.

Individuals applying for employment with GHY may request accommodations at all stages of recruitment and employment from our Human Resources team. All employment is decided on the basis of qualifications, merit and business need. We appreciate all interest shown however only those considered will be contacted for an interview.

Job Type: Full-time

Salary: From $16.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Pembina, ND 58271: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customs Brokerage or related: 1 year (Preferred)

Work Location: In person

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