Administrative Associate II Part-Time

Full Time
Billings, MT 59101
Posted
Job description

Position Details

Position Information

NBAPOSN Title
Admin Assoc II

Working Title
Administrative Associate II Part-Time

Brief Position Overview
The Administrative Associate II serves as the administrative assistant in the Business Administration Program. This position assists in promoting the University’s and College’s strategic plans and accomplishing the missions of the Programs of the College of Business and the University. The person in this position provides administrative and technical support and assigns priority to all office and administrative work and must be able to handle confidential and sensitive materials in an appropriate manner.

Position Number
6N8170

Department
College of Business

Division
Academic Affairs

Appointment Type
Classified

Contract Term
Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA
Non-Exempt

Union Affiliation
FOCUS-MFPE

FTE
0.5

Benefits Eligible
No

Compensation
Hourly

Salary
Salary range of $16,640 to $17,366 annually, commensurate with experience, education, and qualifications

Contract Type
Classified Hourly

If other, please specify

Recruitment Type
Open

Position Details

General Statement
Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following are reasons why you should join our team:
  • Work-life balance
  • Opportunities to engage in professional development opportunities
  • Opportunities for career growth and a variety of career paths
  • Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
  • Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities
The Administrative Associate II provides information and procedural advising to applicants, onsite and online students, registers students, accesses class schedules, class rosters, advising lists, PIN numbers and transcripts using Banner, APEX, and other applications; organizes and maintains student records; modifies course schedules; maintains course syllabi; routes and tracks graduation applications; processes faculty evaluations; gathers and processes programmatic information for grants and accreditation reporting requirements; and handles other support functions. The successful applicant is expected to support and participate in the University’s commitment to continual quality improvement.

Required Qualifications – Experience, Education, Knowledge & Skills
Education Required:
  • High School Diploma
Experience Required:
  • Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines
  • Strong computer skills, including experience with Microsoft Word, Excel and Outlook

Preferred Qualifications – Experience, Education, Knowledge & Skills
Education Preferred:
  • Bachelor’s degree or higher
Experience Preferred:
  • Experience in field of Higher Education
  • Experience with student advising
  • Experience with Banner Software and course scheduling
  • Ability to interact constructively and professionally with students, faculty, staff and others
  • Ability to identify and solve problems

The Successful Candidate Will
  • High School Diploma or equivalent
  • Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines
  • Strong computer skills, including experience with Microsoft Word, Excel, and Outlook
  • Excellent customer service and telephone skills required
  • Experience working with confidential information
  • Ability to interact constructively and professionally with students, faculty, staff and others
  • Ability to identify and solve problems

Special Requirements

Physical Demands
While performing the duties of this position, the individual is regularly required to sit, use a computer, a telephone, and other office equipment. Employee may occasionally need to lift up to ten pounds. Reasonable accommodations can be made available to assist persons with disabilities to perform the essential functions.

This position has supervisory duties?
No

Posting Detail Information

Announcement Number
S00806P

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

Close Date
05/12/2023

Open until filled
Yes

Special Instructions Summary

Quick Link for Internal Postings
https://employment.msubillings.edu/postings/6359

Diversity Statement

Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.

MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm

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