Posting Number

req14818

Department

BASS-Administration & Finance

Department Website Link

https://businessaffairs.arizona.edu/

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The Finance/Administration Team and the Office of Budget & Planning within Business Affairs are searching for an experienced administrative professional. This position will be responsible for providing administrative support to the Vice President/Chief Budget Officer and the Assistant Vice President for Finance and Administration. We are looking for a colleague interested in joining a highly dynamic team of financial professionals who provide a broad range of financial support across the university. A successful incumbent will work closely with these colleagues to ensure operational, strategic and financial goals are met by way of coordinating projects, tracking deliverables, facilitating communication and the day-to-day administrative needs of the team.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Provide calendaring & administrative support to the Vice President/Chief Budget Officer and Assistant Vice President for Finance and Administration.
• Provide logistical support and assist in the coordination and tracking of projects and their deliverables.
• Prepare and manage reports and their supporting documentation.
• Compile data, notes and information as requested.
• Facilitate communication and collaboration between team members.
• Provide purchasing support by making purchases, initiating purchasing transactions, coordinating receipts and reconciling.
• Provide day-to-day administrative support; order supplies, prepare agendas and meeting materials, take and store meeting minutes.
• Maintain record keeping systems, electronic files and databases.
• Manage space calendaring and reservation systems.
• Coordinate meetings, workshops, retreats and events.
• Maintain department listservs, contact information & directories, shared drive organization, websites and other organizational records.
• Coordinate staff travel authorizations, reservations, advances, reservations and related reimbursements.
• Draft communications (monthly messages, announcements, etc.)
• Provide employee On-boarding and Off-boarding support.
• Support the staff recruitment process by contacting candidates, scheduling interviews and providing logistical support.
• Additional duties as assigned.

Knowledge, Skills, and Abilities:

• Demonstrates a high degree of professionalism, confidentiality and flexibility
• Able to work creatively with competing priorities and multiple team members at once
• Strong interpersonal and communication skills
• Positive aptitude towards team building

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.78+ DOE

Compensation Type

hourly rate

Grade

5

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

5/22/2023

Expected End Date

Contact Information for Candidates

Anna Walsh
walsha@arizona.edu

Open Date

5/1/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.