Administrative Assistant - Office of Finance & Operations
Job description
Dracut Public Schools
Dracut, Massachusetts
Job Details
Job Description
SUMMARY:
The Administrative Assistant for the Office of Finance and Operations is a central office position supporting the Director, district payroll functions and district accounts payable functions.
DUTIES AND RESPONSIBILITIES:
The duties and responsibilities listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
1.Function as the main point of contact for all transportation-related matters.
2.Manage the bus pass purchasing process using various technology platforms and assist community members as needed
3.Coordinate with transportation companies regarding transportation matters and processes
4.Support the payroll clerk with payroll cycles by entering information into the payroll system, organizing and collecting information needed to process payroll efficiently
5.Process staff payroll and assist in payroll-related tasks in the absence of the payroll clerk
6.Process substitute staff payroll, coordinate time-sheets and onboarding information
7.Support the Bookkeeper II during accounts payable cycles
8.Act as backup to the Bookkeeper II in their absence
9.Assist in the preparation and maintenance of contracts related to the Office of Finance and Operations
10.Assist with the bid process and the collection of relevant data
11.Perform various clerical duties related to the Office of Finance and Operations such as answering the telephone, taking messages, greeting the community, typing reports, memos, etc.
12.Any other duties as assigned by the Director of Finance and Operations and/or the Superintendent of Schools.
REPORTS TO:Director of Finance and Operations
COMPENSATION SCHEDULE: Category II of the Office Personnel Contract
WORK YEAR: 12 Month Position, Full Time
- Job Categories : Support Staff > Accounting/Bookkeeping
Support Staff > Administrative Assistant
Support Staff > Receptionist
Support Staff > Secretary
Support Staff > Transportation
Employer Description
A great place to work.
A great place to live.
Discover the Dracut Difference.
The beauty of New England combined with a real sense of community.
Dracut is a growing community of approximately 32,000 residents located in Middlesex County, northwest of Boston. The town is situated between the Merrimack River and the New Hampshire border. Rolling farmlands, hills, and natural beauty are all around.
But Dracut also offers the benefits of city life, bordering the largest cities of Lowell and Methuen and connected by Interstate 93 and Route 3 to all the culture, sports, and shopping that the Boston area offers. It’s a community geographically positioned to meet any of your needs.
A place where you can make a difference in your career. And life.
The Dracut Public Schools are known for award-winning academics, arts, and sports programs. In support of our 520 employees, we offer a variety of benefits including, but not limited to: health insurance, dental insurance, vision insurance, a state retirement pension system, 403b pension programs, life insurance, accident insurance, short-term and long-term disability insurance.
In addition to school cultures that support employees, the district offers a variety of wellness opportunities to support social and emotional health, exercise and weight loss, cooking, gardening, and more.
The Dracut Public Schools make a difference in the lives of our students.
We offer a curriculum that blends science and technology with the arts, plus programs that teach good citizenship and personal growth. The result: Well-rounded students who are prepared for a full life. We serve approximately 3,650 students in its six schools:
Brookside Elementary School - PreK-5
Campbell Elementary School - PreK-5
Englesby Elementary School - K-5
Greenmont Avenue Elementary School - K-5
Richardson Middle School 6-8
Dracut High School 9-12 Learn more about us...
Location Description
Discover the Dracut Difference
The Dracut Public Schools serves approximately 3,700 students in six district schools (4 elementary, 1 middle, 1 high school) in grades PreK-12. The Town of Dracut, a Merrimack Valley suburban community of approximately 30,000 residents, is approximately 35 miles north-west of Boston.
The Dracut Public Schools is a Community of Caring seeking dynamic, team-oriented staff members to work collaboratively in support of students and families to achieve academic success. Learn more about us...
Equal Opportunity Employer
Dracut Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Job Requirements
- QUALIFICATIONS:
- Minimum of a High School Diploma - Relevant college degree preferred
- Proficiency in Google Suite and Microsoft Office programs
- Proficiency in using Google Maps
- Familiarity with Infinite Visions preferred
- Familiarity with Harper’s payroll system preferred
- Ability to multitask
- Time management skills
- Experience working with the public
- Citizenship, residency or work visa required
Application Questions
There ARE NO application questions required FOR this job posting.
Contact Information
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