Job description
Shoreacres
Administrative Assistant/Communications Manager
Position Statement:
Shoreacres is seeking a highly qualified, positive, and engaging person to be our next Administrative Assistant/Communications Manager. This full time, salaried position is focused on high member engagement while working in the fields of accounting, communication, membership, service, and general office duties.
About Shoreacres:
Founded in 1916, Shoreacres is a private golf club located in Lake Bluff, Illinois. Shoreacres is a unique and special place where members take great pride in being part of a community where everyone cares deeply about their fellow members, their families, and staff. Members are known for their fine character and consistently treat each other, our guests and our staff with dignity and respect.
General Duties and Responsibilities:
- Welcomes members and guests to the Club with a warm, polite, and courteous demeanor
- Answer all telephone calls and route them to the appropriate destination
- Communicate professionally with members, guests, and other staff
- Directs all accounts receivable activity/end of day point of sale process
- Reviews daily sales as posted in end-of-day process by Food and Beverage Staff
- Post sales into AR system once received
- Reviews golf charges in the AR system daily
- Process payments received from members into the AR system daily
- Maintain office supply inventory, daily reservations, and monthly calendars
- Design and print club menus, invitations, labels, website graphics
- Work with staff on all club communications and marketing
- Assist Controller with Membership responsibilities
- Other duties as assigned
Preferred Qualifications and Requirements:
- Minimum 5 years accounting/office experience in similar capacity, private club experience a plus
- Customer service/hospitality background
- Working knowledge of all Microsoft Products, Google, and other workplace related software
- Graphic design software (Adobe, Canva, and/or others)
- Extreme attention to detail and proofreading ability
- Meticulously organizational skills, analytical thinking, and personal initiative
- Adhere to club policies regarding confidentiality and sensitive data
- Schedule to be coordinated with management and will include weekends and holidays.
Compensation and Benefits:
- Annual salary to commensurate with experience
- Benefits include health, dental, and vision insurance, 401(k) participation with generous club match
- Continuing educational opportunities
- Free meals while working
- Golf privileges on days club is closed
Shoreacres prides itself on providing a respectful, collaborative, and rewarding work environment for all staff as evidenced by many long tenured employees. Shoreacres’ members are very appreciative of the staff’s dedication and efforts to ensure they receive the best experience every time they visit the Club.
To apply, please submit a cover letter detailing your experience and interest in the position along with a resume.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Holidays
- Weekend availability
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Assistants & Receptionists: 5 years (Required)
Work Location: In person
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