Job description

We are looking for a competent Admin Assistant to help with the daily administrative operations of the company, focusing on HR/Payroll related tasks, clerical duties, and some accounting functions. The ideal candidate will be a diligent professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of confidentiality, mindfulness, be able to multi-task as well as incorporate new and effective ways to achieve better results.

• Greet visitors and direct to appropriate personnel
• Handle mail packages and coordinate pick-ups and deliveries
• Assist with various HR activities, including on-boarding & open enrollment
• Perform In-House Drug Testing
• Coordinate new applicants with hiring managers
• Distribute hiring records to appropriate personnel
• Update employee records ensuring accuracy and validity of information
• Resolve and respond to employee requests or issues
• Assist with employees’ timecard reporting for payroll
• Assist with admin tasks in the accounting department
• Support in the collection, analysis, and compilation of data from all accounting functions necessary for monthly reporting
• Assist with accounting duties, to include data entry, accounts payable payments, vendor reconciliations, and general ledger entries when needed

The ideal candidate will possess the following qualities:

• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office (Outlook and Excel)
• Strong, action-oriented, takes initiative and has strong self-management skills
• Agile and thinks outside the box
• High degree of professionalism, integrity, and customer service
• Minimum of 40 wpm with strong diligence
• Fluent Bilingual Communication (English & Spanish) is a must!

***Accounting Experience is a plus!***

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Overtime

Ability to commute/relocate:

• Baytown, TX 77521: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you able to communicate in the Spanish language fluently?
• What is your WPM?
• Do you have accounting experience? If so, please explain.

Experience:

• Clerical: 2 years (Required)
• Human Resources: 1 year (Preferred)

Work Location: In person

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