Job description
Job Summary
Date of First Consideration: May 31, 2023
Shoreline Community College is dedicated to inclusive excellence in teaching and learning, student success, and community engagement. Shoreline serves the educational, workforce, and cultural needs of our diverse students and communities through the core themes of educational attainment and student success, program excellence, community engagement, access and diversity, and College stewardship. Shoreline Community College is a place of open inquiry and learning, with a campus that models ideals set out in our Community Standard. We are committed to upholding a culture of free expression, as well as maintaining supportive and respectful learning and working environments for all.
Under supervision of the Vice President of Business and Administrative Services (VP-B&AS), the Budget Director has broad functional and supervisory responsibilities to 1) lead and direct College-wide operations related to budget allocation and internal and external reporting, 2) assist in the annual preparation of College financial statements using Generally Accepted Accounting Principles (GAAP), 3) administer the College's budget allocation processes, and 4) provide support to the Vice President of Business and Administrative Services by performing analyses and preparing reports related to campus-wide budgeting data.
ESSENTIAL JOB DUTIES:
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Provide administrative direction for budget allocation activities of the College.
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In consultation VP-B&AS, prepare the College’s annual financial statements and serve as principal audit liaison during an annual independent audit.
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Maintain compliance with state and federal reporting requirements.
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In collaboration with the Director of Financial Services, perform complex accounting functions that relate to budget and other areas, including during fiscal year close.
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Develop, direct the implementation of, and monitor goals, objectives, policies, procedures, and work standards, assuring College and legal requirements are met.
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Exercise appropriate stewardship of College assets, including capital assets and cash.
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Direct and/or coordinate the development of all College budgets, including the management of budget planning processes within the College allocation system.
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Properly utilize resources such as state operating fund, student funds, contracts/grants, enterprise operations, rents/utilities, and capital within the scope of the strategic plan.
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Advise the Vice President of Business and Administrative Services on budget allocation, development, and other matters pertaining to the finances of the College.
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Assist leadership in developing/managing/reconciling the College’s capital budget process
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Monitor budgets and financial plans and project revenues and expenditures.
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Promptly analyze problem areas and trends and make recommendations; evaluate and make appropriate changes to improve procedures as needed.
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Monitor fund and budget status and activity and support other areas of finance on campus.
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Review/recommend improvements to controls and practices within operation functions.
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Assist department staff and student leadership with development and implementation of resource allocation processes.
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Direct and supervise staff; recruit, train, coach and ensure performance, building an effective team that is responsive to the needs of the College.
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In close collaboration with the VP-B&AS, develop financial reports for Board of Trustees and other constituents, both internal and external.
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Prepare and/or direct the preparation of a variety of correspondence, reports and schedules, procedures, ordinances and other materials; direct the maintenance of departmental files.
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Keep current with laws, regulations, and technology that may affect College operations; implement policy and procedural changes as required.
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Perform other duties as assigned (of a similar nature or level).
Qualifications
Education
&
Experience:
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Bachelor’s degree in accounting, business administration, or a related field OR equivalent education or experience,
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Two (2) years of governmental or fund budget/accounting including GAAP as it applies to the United States.
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Four (4) years of progressive experience in financial, accounting, budget, or auditing functions
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Experience within the field of budget allocation and/or accounting and/or payroll in Washington State higher education
Knowledge of:
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Operational practices applicable to budget allocation and accounting activities
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Washington Office of Fiscal Management (OFM), federal regulations related and fiscal affairs
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Microsoft programs such as Excel, Access, Outlook, and Word
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CtcLink or similar Peoplesoft enterprise resource system
Skill in:
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Contributing to diversity by fostering a climate of multicultural awareness/appreciation
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Applying best practices in budgeting while working simultaneously with multiple funds
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Providing leadership, motivating colleagues, and effectively training/supervising staff
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Working as a team player, appropriately exhibiting a positive attitude
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Establishing and maintaining effective working relationships at all organizational levels
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Time management and multi-tasking; developing/directing departmental activities
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Making effective presentations, preparing clear and concise written materials
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Handling difficult and sensitive situations, using sound independent judgment within policy and legal guidelines; interpret applicable laws, regulations, and policies
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Effectively communicating (both oral/written and through listening) with individuals at all levels inside and/or outside of the College
Conditions of Employment
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
Ability to work in a standard office setting with frequent in-person interactions, work under pressure, handle multiple tasks simultaneously and prioritize competing demands. Ability to use standard office equipment, including a computer, and attend meetings on campus and at other off-campus sites, working weekends and nights as needed. Ability to read printed materials/computer screen, communicate in person or through other appropriate means. Ability to perform repetitive hand/arm movements for extended periods of time.
TERMS OF EMPLOYMENT/SALARY:
This is a full-time administrative/exempt annually contracted position with initial salary placement determined by the College dependent upon education/experience. Hiring of this position is contingent upon available funding as determined by the College President.
OTHER CONDITIONS:
In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. Other conditions that may apply will be detailed upon the offer of employment. This position is overtime exempt.
Required Materials
To be considered for this position, please submit the following:
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NEOGOV online application/profile
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Letter of interest addressing each qualification
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Current resume
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Supplemental Question
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Unofficial Transcripts documenting highest degree (official required upon hire)
Please Note: Once application materials have been submitted, you may not modify the application.
ADMINISTRATIVE EXEMPT, CLASSIFIED, AND FULL-TIME FACULTY POSITIONS
- See bottom for Part-Time Faculty Benefits Information
- Health, Dental, and Vision Insurance
- Life Insurance
- Long-term Disability Insurance
- Retirement Plan
- Employee Assistance Program
- Optional Flexible Medical Spending Account (FSA)
- Optional Dependent Care Assistance Program (DCAP)
- Optional SRA Tax Annuities
- Optional Deferred Compensation Plan
- Optional Home/Auto Insurance with Liberty Mutual
- Optional Credit Union participation
- Optional GET (Guaranteed Education Tuition) Program
- Tuition Waiver
- Various Professional Development & Wellness Programs
Health Insurance
Employee premiums for health insurance range depending on the plan and dependents covered.
- Two options for standard managed-care plans
- One value managed-care plan
- Three preferred provider options
- Two CDHP options
Dental Insurance
Employees have three dental plans to choose from.
- Two managed-care dental plan
- One preferred provider dental plan
Life Insurance
Life Insurance overview:
- $35,000 basic coverage and $5,000 accidental death and dismemberment coverage at no cost to the employee
- Optional coverage for spouse, children, supplemental, optional, and additional accidental death and dismemberment coverage - all at additional cost to the employee
Long-term Disability Insurance
Long-term Disability Insurance overview:
- Basic Coverage: 90 day waiting period, $240 per month maximum
- Optional Coverage: 90+ day waiting period, 60% of gross pay - tax free (retirement plan still continues)
Retirement Plans
- Public Employees Retirement System Plan 2 or Plan 3. Classified and civil service positions eligible to participate.
- Teacher's Retirement System (TRS) - Plan 3. Available for those who have been enrolled and vested in the past
- State Board Retirement Plan administered through TIAA-CREF - full time faculty and administrative/exempt positions eligible to participate.
The Public Employees Benefits Board (PEBB) manages health, dental, life, and long term disability insurance. The Washington State Department of Enterprise Services administers Shoreline’s Employee Assistance Program (EAP).
PART-TIME FACULTY POSITIONS
A part time faculty member becomes eligible for benefits at the beginning of the second consecutive quarter of half time or more employment at one or more Washington state institutions of higher education. Spring and fall quarters are considered consecutive quarters for benefits eligibility. Half time is determined based on each institution's definition of full time.
A part time faculty member must qualify each quarter they teach to maintain eligibility. Once eligible, part time faculty will be notified of their benefit and retirement options.
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